Administrative Assistant

Position Title: Administrative Assistant
Location: Administration—Human Resources
Reports to: Director of Human Resources
Grade Level: N6
Opening Date: July 10, 2018
Closing Date: July 24, 2018

Any individual who receives an offer of employment or will receive a payroll check are required to submit to a drug and alcohol test as a condition of obtaining employment.
Mille Lacs Band Member/American Indian preference applies
SUMMARY:
The Administrative Assistant for the Human Resources Department performs confidential administrative and secretarial duties in support of the department. This includes assuming the duties of the mail/travel clerk, i.e. mail metering, sorting, mail pickup and delivery, as well as travel arrangements for Band employees. This position will coordinate with the main desk receptionist for morning/afternoon and lunch breaks.

QUALIFICATIONS:
• High school education or GED is required.
• Three (3) or more years of secretarial experience, including experience in word processing, making travel and meeting arrangements.
• Must be able to type at a rate of 30 wpm or more (typing test will be given).
• Must be familiar with mail metering, sorting, mail pickup and delivery.
• Excellent written and oral communication skills.
• Experience with and understanding of Native American culture and is able to demonstrate cultural sensitivity.
• Ability to handle highly confidential personal information appropriately.
• Ability to multi-task.
• Must have a valid driver’s license and be insurable under the Band’s auto insurance policy.
• Must pass a pre-employment drug and alcohol test.

DUTIES AND RESPONSIBILITIES:
• Prepare data for filing by compiling and sorting information; determining filing mechanism according to established procedures; establishing work priorities.
• Provide backup receptionist to the Main Desk Receptionist for the Government Center.
• Sorts internal and postal mail.
• Meters mail and completes metered mail reports.
• Pickup and delivers mail from departments and Post Office.
• Make travel arrangements for Band employees, generally through a travel agent.
• Occasionally may need to book hotel accommodations and ground transportation directly with provider.
• Determines most cost effective means of sending special items that require non-standard mail delivery (overnight, two-day, registered mail, certified mail, etc.)
• Coordinate with the Government Center Main Desk Receptionist with morning/afternoon and lunch breaks.
• Perform variety of clerical duties.
• Support the Human Resource staff as needed.
• Other duties as assigned.
WORKING CONDITIONS:
• Work is exclusively in doors in a controlled climate area.
• Little threat of personal danger or risk.
• Hours are typically 8-5, but possibly with some extra hours.
• Nature of work is such that incumbent experiences periods of moderate stress levels due to meeting timelines of workload and dealing with other employees and visitors.
• Local travel is required.

Submit resume, cover letter, and employment application to:
Mille Lacs Band of Ojibwe
Employment Coordinator
43408 Oodena Dr.
Onamia, MN 56359
Fax # (320) 532-7492
e-mail to hr@millelacsband.com