Privacy Policy

Last Updated: [Date]

1. Introduction

MyMLBO (“the App,” “we,” “us,” or “our”) is a private communication platform created for members, employees, and authorized participants of the Mille Lacs Band of Ojibwe (“the Tribe”). We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner in accordance with Tribal laws, policies, and data governance standards.

By using the App, you agree to the practices described in this Privacy Policy.

2. Information We Collect

A. Information You Provide

We may collect information that you voluntarily provide when you:

Create an account
Update your profile
Participate in discussions, surveys, or community features
Contact support or administrators

This information may include:

Name
Enrollment status
Email address or phone number
Mailing address
Profile details
Any content you submit through the App

B. Automatically Collected Information

When you use the App, we automatically collect:

Device information
IP address
App usage data
Log files and diagnostic information
Push notification tokens (to send alerts)

C. Sensitive Information

If sensitive information is collected, it will be done only with consent or as required by Tribal law or operational needs. Sensitive information may include:

Emergency contact details
Cultural, community, or enrollment-related information

3. How We Use Your Information

We use your information to:

Provide access to the private community features
Communicate important Tribal updates, alerts, or emergency notifications
Improve App performance and user experience
Verify identity or eligibility for certain features
Ensure security and prevent unauthorized access
Support community engagement initiatives

We do not sell your information.

4. Sharing of Information

Information may be shared only under the following circumstances:

With Tribal departments or officials who manage programs or communications within the App
With service providers who help operate the App (hosting, analytics, notification services)
When required by Tribal law, Tribal court order, or Tribal administrative processes
With your consent, for specific optional features

We do not share information with outside agencies, advertisers, or third parties unrelated to the operation of the App unless required by Tribal law.

5. Data Storage and Protection

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, misuse, or loss.

Data may be stored:

With contracted service providers subject to confidentiality and data protection obligations

Despite safeguards, no system is completely secure.

6. Tribal Sovereignty Notice

This App operates under the authority of the Mille Lacs Band of Ojibwe and is subject to Tribal laws, Tribal jurisdiction, and data governance policies. Certain rights or protections under state or federal law may not apply within Tribal jurisdiction.

7. Your Choices and Controls

You may:

Update or correct your account information
Request deletion of your account (subject to Tribal retention policies)
Adjust notification or privacy settings within your device
Decline optional data collection features such as location services

8. Children’s Privacy

The App is not intended for children under [age, e.g., 18 unless specifically designed for youth programs and approved by the Tribe.

9. Retention of Information

Information is retained only as long as necessary to operate the App or as required by Tribal law, Tribal records retention policies, or operational needs.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted in the App with a revised “Last Updated” date. Continued use of the App after changes constitutes acceptance.

11. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, please contact:

[Tribal Department or App Administrator]
Email: [contact email]
Phone: [contact phone]
Address: [mailing address]

Terms of Service

Last Updated: [Date]

Welcome to MyMLBO (“the App”). These Terms of Service (“Terms”) govern your access to and use of the App, which is owned and operated by the Mille Lacs Band of Ojibwe (“the Tribe”). By creating an account or using the App, you agree to be bound by these Terms.

If you do not agree, you may not use the App.

1. Purpose of the App

The App is a private, secure platform designed to provide Tribal members, employees, and authorized users with information, updates, services, and communication tools. Use of the App is restricted to approved users only.

2. Eligibility

To use the App, you must:

Be an authorized participant as determined by the Tribe
Provide accurate account information
Comply with all Tribal laws, policies, and program requirements

The Tribe may revoke access at any time for any reason consistent with Tribal policy.

3. User Accounts

You are responsible for:

Keeping your login credentials confidential
Maintaining updated and accurate account information
All activity that occurs under your account

If you believe your account has been compromised, you must notify the App administrator immediately.

4. Acceptable Use

You agree not to use the App to:

Harass, threaten, or harm others
Share false or misleading information
Upload malicious software
Access or attempt to access other users’ data
Post content that is offensive, discriminatory, harmful, or violates Tribal values
Conduct commercial advertising or solicitations
Interfere with operation of the App or its systems

Violation of acceptable use rules may result in suspension or termination of access.

5. User Content

You may submit content such as messages, comments, images, or documents (“User Content”). By submitting User Content, you grant the Tribe a non-exclusive right to use that content solely for the purpose of operating the App and related Tribal communications.

You are responsible for ensuring your User Content:

Does not violate privacy rights
Does not infringe intellectual property rights
Complies with all Tribal laws and community standards

The Tribe may remove any User Content that violates these Terms or Tribal policy.

6. Notifications and Communications

By using the App, you consent to receive:

Push notifications
Emergency alerts
Program or service updates
Administrative messages

You may adjust certain notification settings on your device.

7. Intellectual Property

All materials in the App, including text, graphics, logos, features, and software, are the property of the Tribe or its partners and are protected by Tribal, federal, and international intellectual property laws. You may not copy, modify, distribute, or create derivative works without written permission.

8. Third-Party Services

The App may use trusted third-party services for hosting, analytics, or notifications. These providers must adhere to confidentiality and data protection standards. The Tribe is not responsible for issues arising from third-party failures beyond its control.

9. Termination of Access

The Tribe may suspend or terminate your access to the App:

For violation of these Terms
For violation of Tribal laws or policies
For misuse, unauthorized access, or security risks
When your eligibility to use the App ends

Upon termination, your right to use the App immediately stops.

10. Disclaimer of Warranties

The App is provided on an “as-is” and “as-available” basis. The Tribe makes no warranties, express or implied, regarding the App’s:

Availability
Accuracy
Performance
Security
Fitness for a particular purpose

Use of the App is at your own risk.

11. Limitation of Liability

To the maximum extent permitted by Tribal law, the Tribe is not liable for:

Loss of data
Unauthorized access
Service interruptions
Damages arising from use or inability to use the App

Some limitations may not apply depending on Tribal jurisdiction.

12. Tribal Sovereignty

You acknowledge that:

The App is operated under the authority of the Mille Lacs Band of Ojibwe
The Tribe retains sovereign immunity
Nothing in these Terms constitutes a waiver of sovereign immunity
Any disputes or claims may be resolved according to Tribal law, Tribal courts, or Tribal administrative processes

13. Changes to These Terms

We may update these Terms occasionally. Changes will be posted in the App and take effect when published. Continued use of the App signifies acceptance of updated Terms.

14. Contact Information

If you have questions about these Terms or need assistance, contact:

[Tribal Department or App Administrator]
Email: [contact email]
Phone: [contact phone]
Address: [mailing address]