RFPs

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed bids for a Bathroom and Shower Update at 15034 110th Street, Foreston, MN 56330. Bids will be due Wednesday, August 23, 2023 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday, August 24, 2023 at 10:00 AM.

MANDATORY PRE-BID WALK THROUGH :

Thursday, August 10, 2023 at 1pm.

General Notes:

1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book.
2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
4. Contractor will secure all permits and fees.
5. Contractor is responsible for a thorough investigation of the scope of work.
6. Contractor will repair any damage to the property or structure created by the scope of work.
7. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

Work Scope Description for Bathroom Repair / Update:

1. Provide a construction dumpster on site for construction related debris and construction materials.

2. Demo and remove the Existing Bathtub and Shower, wet wall in its’ entirety, closet walls, toilet, vanity, closet shelving, all existing sheetrock walls, floor and window trim, all other trim, supply water and drain lines including all existing shower faucets and shower head. (there will be a completely new wet wall and all walls in the bathroom area provided and installed as part of this bathroom remodel. Provide new “Warm Rain” Shower Enclosure Model H-531-A. This model comes with Handicap grab bars and backing. Include all piping and labor for complete replacement. The grab bars on the aforementioned model will be factory installed as part of the Warm Rain Shower Insert. Completely re-do the shower and all related water piping, Shower Head and faucet, etc… with the MOEN Model:3669EP. Include hand held shower wand. Provide all new supply, drain, shut off valves and vent parts / piping and labor. Complete update with all plumbing, supply water, vents and drain lines.

3. Provide and install the new American Standard Cadet 3 toilet as specified in the MLBO Spec. Book.

4. Provide and install all materials required for venting of the bathroom. The Bathroom Ceiling Fan (Panasonic) is listed below. This fan will be controlled with a humidistat. The bathroom ceiling fan and related work is all new (no exhaust fan exists at this time). It will be necessary to include all materials and labor to penetrate the roof for exhaust duct complete. Provide and install new Panasonic Ceiling exhaust fan model #FV-05-11VKSL2 (with light). (see page 211 of the MLBO Spec. Book.) Provide and install all materials and vent piping and materials required for penetration through the roof. Include electrical wiring and connection.

5. Replace the damaged framing and provide / install new framing and sheetrock for the entire bathroom and ceiling plus adjacent closet walls. All sheetrock to be replaced on the bathroom walls and ceiling. New framing and adjacent sheetrock must be provided to receive a new door and frame complete with bathroom privacy hardware and lever or knobset (match existing finish). The new walls and ceiling above and existing drywall surfaces must be provided and taped, mudded, sanded, primed and painted with Dover White or one color selected by the homeowner. As completed, the walls and ceilings will be expected to match and look as new.

6. Provide and install new lighting and update all electrical to the entire bathroom area including switches and outlets. Add a water rated light in the shower area. Update any and all circuits, outlets, power, gfci. Do not re-use any electrical devices and or switches in the bathroom. Provide and install all new. See – bathroom exhaust related electrical work.

7. Replace the sub-floor and or underlayment (possibly down to joists) with new in entire foot print of bathroom. Include the floor transition and curb requirements as needed up to the “Warm Rain” Shower Enclosure.

8. Provide and install all new base on the bathroom walls and intersecting hallway walls up to the new door and frame.

9. Provide and install new trim at windows and as required along top of walls at ceiling. Finish and or paint all trim in bathroom to match.

10. Provide and install a new bathroom door and frame complete with hardware to match existing as well as possible. Replace the existing framing at this door location.

11. Provide and install new bathroom flooring as specified in MLBO Spec. Book. Color to be selected by homeowner.

12. Remove medicine cabinet and replace with new. New cabinet will fit recessed in new sheetrock wall. Include lighting bar located above the mirror. Include new mirror.

13. Replace the existing vanity and replace complete with cultured marble top; same configuration and sizes. Provide and install all removed and damaged piping, materials including the sink and faucet. Please, refer to MLBO spec. book page 201.

14. Provide and install the bathroom specialties complete with towel racks, paper dispensers, door stops.

15. Add two (2) two general use outlets at vanity and convenience locations. Make any updates to circuitry, outlets, switches, lighting in walls and ceiling as required by code for bathroom use.

16. Provide and install all new plumbing supply, waste and drain lines under the existing bathroom floor.

17. Provide and install all Code Required Smoke and Carbon Dioxide Alarms for the entire home. (not just the bathroom area)

18. MLBO PERMIT and INSPECTIONS required.

19. Include a contingency allowance of $2,200.00 for any materials and labor that may be required to complete this mobile home bathroom project. Only Project Coordinator approved expenses will be charged against the contingency. Approvals must be received prior to work being completed. The total contingency amount of $2,200.00 will be part of the grand total price and the unused portion will be credited back to the MLBO on the project billing.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Contacts:
Interested bidders shall contact Jim Carpenter at 320-364-9865 or by email at james.carpenter@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

1. The Contractor shall be capable of mobilizing his equipment and crews within seven days of the receipt of Notice to Proceed.
2. Contractor shall provide means and methods for all building phases of construction.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Bidding notes:

1. Submit proposal in lump sum (supply and install), not to exceed amount.
2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
3. All Contractors are encouraged to provide the following along with their bid submittal:
   a. Completed & signed MLB Community Development Construction Bid Form (required)
   b. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
   c. A copy of Current Insurance Certificate
   d. A copy of Subcontractor/Material Supplier list
   e. A copy of valid State of Minnesota Contractor’s License
   f. A copy of Authorized Signature Sheet (submitted with first bid submittal)
4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact TERO Office at (320) 532-4778.

All proposals must be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 17823 350th St., Onamia MN 56359 - Bathroom Repairs and Updates
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:

1. Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320)532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to obtain the necessary permit from the Mille Lacs Band of Ojibwe (MLBO) Building Department (Mr. Toby Egan 320-630-2491).

Bonding Requirements: In accordance with Mille Lacs Band Title 7 as updated in Band Ordinance 07-22. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed.

Band Ordinance 07-22 states the following:

For all Band funded residential construction projects, a performance bond is required for contracts in excess of $100,000.00.