RFPs

RFPs

Scope

2230 Oshki Odena Fence

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed bids for installing a chain link fence at 2230 Oshki Odena St., Hinckley. Bids will be due Wednesday June 23, 2021 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday June 24, 2021 at 10:00 AM.

No required pre-bid site visit.

General Notes:

  1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book.
  2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
  3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
  4. Contractor will secure all permits and fees.
  5. Contractor is responsible for a thorough investigation of the scope of work.
  6. Contractor will repair any damage to the property or structure created by the scope of work.
  7. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

Work Scope Description:

Contractor shall supply lump sum cost to provide materials and labor for installation of a chain link fence as follows in the base bid.

  1. Contractor shall supply and install a chain link fence around the perimeter of the yard per the provided layout. Approximate fence perimeter totals 380 lineal ft. Contractor shall include 450 lineal ft of fence in their base bid, assume 30’ of 4’ fence and 420’ of 6’ fence. Unit cost per ft to install shall be provided in Bid Alternate #1 and will be used to calculate add or deduct based on actual install. See following product specifications.
  2. Fence height shall be 4’ on front side and 6’ on the rear and back yard perimeters. Fence shall start no closer than 8’ from edge of the driveway asphalt on either side.
  3. Contractor shall remove all trees, brush, overhanging branches and shrubs necessary to install the fence. (Fence will follow perimeter of existing yard. Thus no large trees are planned for removal. A rough layout of the proposed fence has been provided for reference.) Bid Alternate #2 – Provide unit cost to remove large tree that exceeds 8” in diameter.
  4. Contractor shall include the cost of any digging or other land alterations required to install fence.

SECTION 02830 - FENCES AND GATES

PART 1 GENERAL

1.01 SUMMARY
A. Section Includes:

  1. Chain link fence.
  2. Gates.
    1.02 REFERENCES
    A. ASTM A53, Specification for Pipe, Steel, Black and Hot-Dipped, Zinc-Coated Welded and
    Seamless.
    B. ASTM A392, Specification for Zinc-Coated Steel Chain-Link Fence Fabric.
    C. Chain Link Fence Manufacturers Institute (CLFMI) Product Manual.

PART 2 PRODUCTS

2.01 FENCE POSTS
A. The pipe shall be round steel pipe with galvanized, Allied Tube SS30, in the
following diameters:

  1. Posts
    a. Fence height: 4’ on front; 6’ on sides and rear
    b. Corner Posts: 3” O.D.
    c. Top, Intermediate and Bottom Rails: 1 5/8” O.D.
  2. Intermediate or Diagonal Bracing: 1 5/8” O.D.
  3. Gate Posts: refer to Manufacturers recommendations.
  4. Gate Frames: refer to Manufacturers recommendations.
    B. The above pipe diameters are the minimum allowable. The actual pipe diameters and
    weights of the fence posts and rails shall be determined by the installer based on local
    building codes, fence heights, wind speed design requirements and coverage of the fence
    fabric with windscreens, plywood or other wind blocking materials.
    SECTION 02830 – FENCES & GATES
    Page 2
    2.02 FENCE FABRIC
    A. For Standard Fences: Zinc-coated (ASTM 392) steel wire fabric, 9 gauge, 2-inch square
    with a minimum coating of 1.2 oz per sq. ft. of surface area. The top and bottom selvages
    shall be knuckled, unless otherwise specified.
    B. Fasteners.
  5. To terminal posts:
    a. Tension bars: Minimum 1/4 inch by 3/4 inch.
    b. Clamps: 12 gauge by 1 inch wide.
    c. Carriage bolts: Minimum 5/16-inch diameter.
  6. To line posts: Wire: 6-gauge aluminum.
  7. To rails: Wire: 6-gauge aluminum.
    C. Tension and Brace Bands.
  8. The tension and brace bands shall be 0.078” by 3/4” for posts less than 4” O.D. with
    5/16” diameter galvanized carriage bolts.
  9. The tension and brace bands shall be 0.108” by 7/8” for posts 4” O.D. and larger
    with 5/16” diameter galvanized carriage bolts.
    D. Tension Bars.
  10. The tension bars shall be a minimum of 3/16” by 3/4” galvanized steel or vinyl
    coated where used with vinyl coated fences.
    E. Tie Wire.
  11. The tie wire shall be 6 gauge aluminum wire.
    F. Accessories.
  12. Provide galvanized steel or malleable iron post caps, sleeves, clamps,
    hinges, gate latches, keepers, and all other accessories required
    for the complete installation of the chain link fence and gates. Provide vinyl coated
    accessories for all vinyl coated fences.
    2.03 RAILS
    A. Top and bottom rails shall be installed the entire length.
    2.04 DOME CAPS
    A. Galvanized malleable steel dome caps shall be provided at all posts.
    2.05 GATE ACCESSORIES
    A. Gate hinges shall be galvanized steel of adequate strength to support the gate with large
    bearing surfaces for clamping the gate in position. The hinges shall not twist or turn under
    the action of the gate under any conditions of use or abuse.
    B. Locking devices shall be galvanized steel with a central locking device for double gates and a
    forked latch for single gates.
    C. Disability gate latches shall be galvanized steel with an extended lever to lift the forked latch
    on single gate.
    2.06 BRACING
    A. The fence bracing shall be 1-5/8 inch outside diameter pipe as required.

PART 3 EXECUTION

3.01 INSTALLATION
A. Remove and dispose of brush, trees, and other obstructions that interfere with construction of
the fence.
B. Lay out and measure the fence line parallel to the contour of the ground.
C. Post Setting.

  1. Set standard corner, end, intermediate pull, and gate posts into concrete footings with
    a minimum diameter of 12 inches and a minimum depth of 60 inches. Place the
    posts such that bottom of the footing is 6 inches deeper than the bottom of the post.
    Place the concrete in a continuous pour and tamp around the posts for consolidation.
    Line posts may be air driven to a minimum depth of 4 feet. The top of the posts shall
    not be deformed at completion. Replace all deformed or damaged posts.
  2. Crown the tops of the footings to shed water.
  3. Space standard fence posts a maximum of 10 feet on-center.
    D. Posts and Rails.
  4. Set the terminal posts at the beginning and the end of each continuous, straight-line
    length of fence and at abrupt changes in vertical or horizontal alignment.
  5. Set line posts at intervals stated above, measured parallel to the grade of the fence.
  6. Install intermediate pull posts at a maximum interval of 200 feet.
  7. Install a continuous top rail. Install the top rail through loop caps on the line posts.
    Provide sleeve splices in the top rail and only cut the pipe at the ends of runs. Install
    a bottom rail with terminations at each post. Install middle rails as specified.
  8. Provide horizontal bracing at corner posts, terminal posts, and intermediate pull
    posts. Install the bracing at the mid-height of the fence, between the corner,
    terminal, or pull posts and the next adjacent line post. Fasten the bracing to the posts
    with brace bands and carriage bolts.
    E. Fabric.
  9. Stretch the fabric and tension wire, if applicable, to the proper tension between the
    terminal posts as recommended by the manufacturer. Fasten the fabric securely to
    the framework.
  10. Attach the fabric to the terminal posts with tension bar clamps and carriage bolts.
  11. Attach the fabric to the line posts at intervals of 14” on center, and to the top, middle
    and bottom rails at intervals of 14” on center for all standard fences.
  12. Install the fabric a maximum of 1” above the finished elevations.

Additional Contractor Responsibilities:

  1. Contractor is responsible for field measuring all dimensions.
  2. Contractor is responsible for regrading and seeding any areas of the yard that they damage.
  3. Contractor shall include 0.5% TERO tax fee in base bid, if bid exceeds $25,000.00. Submission of receipt for paid TERO fee is required with application for final payment.
  4. Contractor shall be responsible for all required permitting and inspections, including fence permit from the City of Hinckley.
  5. All work shall be completed by November 30, 2021.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Contacts:
Interested bidders shall contact either Carla Dunkley at 320-630-2495 or by email at carla.dunkley@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

  1. The Contractor shall be capable of mobilizing his equipment and crews within seven days of the receipt of Notice to Proceed.
  2. Contractor shall provide means and methods for all building phases of construction.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Rough Layout

Bidding Notes

Bidding Notes

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
  3. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form
    b. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    c. A copy of Current Insurance Certificate
    d. Completed and signed copy of the TERO Compliance Plan
    e. A copy of Subcontractor/Material Supplier list
    f. A copy of valid State of Minnesota Contractor’s License
    g. A copy of Authorized Signature Sheet (submitted with first bid submittal)
  4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact TERO Office at (320) 532-4778.

All proposals must be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 2230 Oshki Odena Fence
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:

  1. Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320)532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits. Site will also require City of Hinckley permitting.

Bonding Requirements: In accordance with 2016 MLB Project Specification Book. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed. All projects over $50,000 require bonding regardless of company ownership.

MLBSA Section 17 Procurement Statue Ordinance 03-06 states the following:

Section 17. Bonding

A. For all Band funded residential construction projects, a performance bond is required for contracts in excess of $50,000.00. The performance bond shall be at a minimum twenty (20%) percent of the contract price, but not in excess of $500,000.00.

SECTION II – BIDDING FORMS
Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT

FY 2021 CONSTRUCTION BID FORM
REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: 2230 Oshki Odena Fence

LUMP SUM PRICE:

__$____
(Written Value) (Dollar Amount)

ALTERNATE #1: Unit Cost Per Ft of Fence Installed

$/ ft of 4’ fence $/ ft of 6’ fence

ALTERNATE #2: Unit Cost Per Large Tree Removal

$_____/ 8” or > Diameter Tree

Acknowledgement of Addendum(s): 1) __ date 2) date 3) date

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

TERO COMPLIANCE:
I understand that this company, its subcontractors and all employees performing work on this project will be expected to comply with all Mille Lacs Band TERO Compliance Regulations. Upon being informed that I will be awarded a contract for this project, I will submit all required TERO Compliance Plans directly to the MLB TERO Office for review and approval.

Acknowledgement of TERO Compliance: _____

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB BID FORM (MUST BE SIGNED) ° LETTER FROM BONDING SURETY
o MLBO VENDOR LICENSE ° SUB-CONTRACTOR LISTS (Include values)
o COPY OF CURRENT INSURANCES ° COPY OF MINNESOTA CONTRACTOR’S LICENSE

NAME: ____TITLE:____

SIGNATURE: ___DATE:____

FIRM NAME: ____TELEPHONE:_____

ADDRESS: ____

EMAIL ADDRESS: ____