RFPs

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for a residential project at 3320 – 21st Ave. South, Minneapolis MN 55407. Bids will be due Wednesday July 30th, 2025 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday July 31st, 2025 at 10:00 AM.

A mandatory Pre-Bid site visit will be held Tuesday July 15th, 2025 at 11:00am (3320-21st Avenue South Minneapolis, MN 55407).

General Notes:

1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book.
2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
4. Contractor will secure all permits and fees.
5. Contractor is responsible for a thorough investigation of the scope of work.
6. Contractor will repair any damage to the property or structure created by the scope of work.
7. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

Work Scope Description: 3320 – 21st Ave. South Minneapolis, MN 55407

Interior:

1. Re-work load center and main electrical service. Demo old (DIY) extension cords (that were modified to use as light fixture conduit, circuits, conduit to meet code. Re-install new lighting in basement areas where old lighting and suspect circuits are removed and reworked. The basement area has multiple problem fixtures, light fixtures and electrical circuits to be identified in mandatory “Pre-Bid site visit” with Project Coordinator and service providers. The replacement light fixtures will be incandescent and fluorescent. Quantities will be confirmed at walk through.
2. Provide and install any missing electrical switch and receptacle covers. Inspect and update GFCI outlets in kitchen, laundry area and bathroom if required to meet local and state code.
3. Update all smoke and CO detectors to meet state and local codes. Include electrical wiring as needed to meet code compliance.
4. Plumbing repairs include.

A. Removing and replacing the water and waste lines for new free standing, stainless steel utility sink with proper drain sink, faucets.
B. Make repairs to the water lines at the City Water Meter. Install new piping and fittings. Ensure proper stand-offs and connections. The current water supply from the meter into the home is in bad condition including damaged and bent piping with no proper stand off connections or wall anchors.
C. Provide new washing machine plumbing, water supply lines and drain line, connections to waste, etc…
5. Flooring on basement steps to be vinyl tread and riser covers by Johnsonite. This is the Service Weight Round Nose (ST). Owner to select from available colors.

Exterior:

1. Remove (6) basement windows and wood frames in their entirety. Replace with frameless glass block basement window with hopper vents; Home Depot or Menards units are acceptable. Include preparing the opening to accept the new units, setting the glass block panel, and mortaring into place. The process requires careful attention to leveling, centering, and sealing the window.

Bid Alternate #1: n/a
Bid Alternate #2: n/a

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Contacts:
Interested bidders shall contact either Jim Carpenter at 320.364.9865 or by email at james.carpenter@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

1. The Contractor shall be capable of mobilizing his equipment and crews within seven days of the receipt of Notice to Proceed.
2. Contractor shall provide means and methods for all building phases of construction.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Bidding notes:

1. Submit proposal in lump sum (supply and install), not to exceed amount
2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
3. All Contractors should provide the following along with their bid submittal:
   a. Completed and signed MLB Community Development Construction Bid Form (will be disqualified without)
   b. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
   c. A copy of Current Insurance Certificate
   d. A copy of Subcontractor/Material Supplier list
   e. A copy of valid State of Minnesota Contractor’s License
   f. A copy of Authorized Signature Sheet (submitted with first bid submittal)
4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.

All proposals must be mailed and labeled as follows:
Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 3320 – 21st Avenue South Minneapolis, MN
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Jackie Smith at (320)384-4773 or via email at jsmith2@grcasinos.com with questions regarding licensing and for the license application.

PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits and City of Minneapolis. MLBO permit fee will be $250.00.

Bonding Requirements: In accordance with 2016 MLB Project Specification Book. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed. All projects over $50,000 require bonding regardless of company ownership.

MLBSA Section 17 Procurement Statue Ordinance 03-06 states the following:

Section 17. Bonding

A. For all Band funded residential construction projects, a performance bond is required for contracts in excess of $100,000.00. The performance bond shall be at a minimum twenty (20%) percent of the contract price, but not in excess of $500,000.00.