RFPs

RFPs

Scope

Project Evaluator – Tribal Family Healing to Wellness Court

A. This request for proposals (RFP) is to contract for consulting services to be provided to the Non-Removable Mille Lacs Band of Ojibwe, a federally recognized Indian tribe, headquartered at the Mille Lacs Band Tribal Government Center located at 43408 Oodena Drive, Onamia, MN 56539 to as-sist in the development of the Mille Lacs Band Family Healing to Wellness Court (“FHTWC”) Program and to evaluate its operation and efficacy. This contract will be paid from Grant Number # 2020-AC-BX-0028, from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assis-tance. The period for the grant is October 1, 2020 to September 30, 2025.

B. The Mille Lacs Band of Ojibwe (“Band”), a constituent of the federally recognized Minnesota Chippewa Tribe, has 4,754 enrolled members and is located in northeast central Minnesota. Its reservation is dispersed over 160 non-contiguous rural miles and overlaps Aitkin, Mille Lacs, and Pine Counties. These non-adjacent lands are scattered in a checkerboard nature and comprise a total of 50 square miles. The Mille Lacs Band’s reservation includes three distinct rural districts. District I and IIa are located within Mille Lacs County with District I on the southwest shore of Lake Mille Lacs near Onamia, MN, and District IIa on the southeast shore near Isle, MN. District II is located within Aitkin County near McGregor, MN. District III is located within Pine County and 30 miles east of Hinckley, MN. The Band also maintains an Ur-ban Office serving Band members living in the Twin Cities area.

C. A sovereign nation with the au-thority to govern its people and land, the Mille Lacs Band governs itself by utilizing a separation of powers divided into the Executive, Legislative, and Judicial Branches. The Band’s Judicial Branch is es-tablished as the Court of Central Jurisdiction, which includes the trial-level District Court and the ap-pellate-level Court of Appeals. A court of general jurisdiction, the District Court exercises adjudicatory authority over a wide range of civil and criminal matters arising on tribal land. By operation of Public Law 280, felonies and other serious crimes are prosecuted in State of Minnesota county district courts or the U.S. Federal District Court. The largest percentage of civil cases heard by the Band’s District Court are those involving child abuse and neglect, Children in Need of Protection or Services (“CHIPS”). In recent years due in large measure to the nationwide raging opioid epidemic, the num-ber of CHIPS cases being filed in the District Court has risen dramatically.

II. PROJECT OVERVIEW

The Mille Lacs Band is establishing a Family Healing to Wellness Court Program (“FHTWC”), Noojimo’wiigamig Inaawanidiwag (“Healing Journey”), which will use a culturally grounded, collaborative team approach to assist parents, guardians, and custodians whose children are the subject of CHIPS proceedings as a result of paren-tal/custodial substance abuse. The primary goals of the program are to (1) assist the parents, guardians, and/or custodians recover from substance use disorder, (2) decrease the amount of time children spend in out-of-home care, and (3) expedite family reunification. The FHTWC will provide coordinated direct services to the children and their parents, guardians, or custodians.

III. PROJECT PERIOD

The FTHWC The project period for which consulting services are needed is October 1, 2022 to September 30, 2025. By written agreement of the Band and the consultant, the period may be extended.

IV. SCOPE OF WORK

The Offeror shall be readily available to perform the following services, as requested by the Chief Justice or Court Administrator of the Court of Central Jurisdiction or the FHTWC Team:

A. In the initial development phase of the program, assist in developing performance metrics and data col-lection methods.

B. At the end of the program’s second year, conduct a process evaluation to assess how well the FHWTC was implemented and is making progress toward the grant objectives, compliance, and effectiveness. A review of interim outcome indicators is conducted and recommendations for program improvement are made.

C. Conduct a process and outcome evaluation of the program in the second half of the fifth year of the project.

D. Prepare and deliver to the Court Administrator a report of findings and recommendations for improve-ment following each evaluation.

Offeror shall be prepared to submit monthly detailed billing statements for all services utilizing an hourly rate, broken down into time increments of tenths of an hour. It is anticipated that most of the work and meetings can be completed through remote means. Two in-person meetings at the Mille Lacs Band Reservation will be re-quired, however, if determined necessary by the Court Administrator, the meetings may be conducted through remote means. The proposed budget should include the cost of two trips to Onamia, MN. Travel expenses should be estimated based on prevailing General Services Administration (“GSA”) rates.

V. PROPOSAL CONTENTS

A proposal must include the required documents below and should provide the requested information with suffi-cient detail to facilitate evaluation by reviewers. The failure to provide the required documents will result in the proposal being deemed as non-responsive. The failure to include requested information may result in no points assessed. The proposal shall include, as a minimum, the following:

A. Cover Page. A cover page, including the Request for Proposal Title, due date, name, mailing address, tel-ephone number, fax number, and email address of the submitting person.
B. Approach. A technical approach that describes how the tasks will be carried out.
C. Consultant(s). Resumes of all consultants who would be involved in the project.
D. Indian Certified Entity Statement. A statement regarding whether the proposal is submitted on behalf of an Indian Certified Entity and entitled to preference according to 18 MLBS § 413. An Indian Certified Entity is defined as an entity certified as having at least fifty-one percent (51%) or more of the ownership interests are held by one or more Indians and in which daily management and control is provided by one or more Indians. “Indian” means a member of a federally recognized Indian tribe. If the business is asserting that it is an Indian-owned business, it must submit for and receive certification as a Indian Certi-fied Entity by the Mille Lacs Band of Ojibwe Tribal Employment Rights Office (“TERO”). The TERO may be contacted at (320) 532-4778. The certification or a copy of the submitted application for certification must be included with the proposal.
E. Statement of Experience. A statement setting forth: (1) experience working with Tribal Healing to Well-ness or Family Treatment Courts or other diversionary courts, (2) knowledge of child protection court processes, (3) familiarity with Native American traditional practices (e.g., talking circles, sweat lodge cere-monies, pipe ceremonies, drumming, etc.), and (4) experience conducting evaluations of similar type programs.
F. Project Plan. A project plan detailing the methods to be used and a timeline for conducting the evalua-tion and the completion of deliverables.
G. Cost. The proposed cost for the contract should include information on the hourly billing rate of each consultant who is expected to work on this project and charges for travel expenses. Per U.S. Department of Justice, Office of Justice Program’s regulations, a consultant’s daily rate may not exceed $650.00 per day ($81.25 per hour up to 8 hours) without prior approval of the Office of Justice Programs, Bureau of Justice Assistance. The travel expenses shall be determined in line with GSA guidelines. The total cost of consulting services, including on-site travel expenses, shall not exceed $35,000.00
H. References. Names, addresses, contact persons, email addresses, and telephone numbers of at least two (2) clients, preferably tribal clients similar to the Mille Lacs Band of Ojibwe, who can be contacted as refer-ences.
I. Conflict of Interest Statement. The Offeror must disclose any potential conflict of interest that might arise if selected for the award of the contract with the Mille Lacs Band of Ojibwe or the Mille Lacs Band Court of Central Jurisdiction. If no potential conflict of interest is known to exist, Offeror shall certify that fact.
J. Sample Evaluation. A sample evaluation, with all identifying information redacted, similar to the one be-ing proposed.
VI. SUBMISSION DETAILS

Proposals are due on or before June 1, 2022 by 4:00 p.m. (Central) and must be emailed to: Gilda.Burr@millelacsband.com or mailed and addressed as follows:

Mille Lacs Band Court of Central Jurisdiction
ATTN: Gilda Burr, Court Administrator
43408 Oodena Drive
Onamia, MN 56539

Proposals received after the deadline will be eliminated from consideration. A proposal opening will be held on June 2, 2022 at 9:00 a.m. at the Mille Lacs Band Government Center.

Proposals submitted in an untimely manner will be rejected.

VII. PROPOSAL EVALUATION

A. Evaluation Team. The evaluation of proposals will be performed by the Mille Lacs Band Family Healing to Wellness Court Planning Team (‘Evaluation Committee.”) This process will begin on June 3, 2022 with the review period lasting through June 17, 2022. During this time, the RFP Manager may initiate discus-sions with the Offerors who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals may be accepted and evaluated without such discus-sions. Discussion shall not be initiated by the Offerors.
B. Basis for Award of Contract. Award of the contract shall be in accordance with the Mille Lacs Band’s Tribally/Native Owned Vendor preference policies. Proposal evaluation is based on the following criteria:
• Methodology and Approach– 35%
• Project Cost—30%
• Vendor Qualifications and Experience—25%
• Similar Evaluations—5%
• Cultural Competence and Humility—5%

VIII. RIGHT TO REJECT

The Mille Lacs Band of Ojibwe reserves the right to reject any and all proposals received in response to this RFP. A contract for the accepted proposal will be drafted based upon the factors described in this RFP and in accord-ance with the Band’s procurement policies and the requirements governing U.S. Department of Justice grants as set forth in 2 C.F.R. Part 200 and other applicable law. Selection is also dependent on the negotiation of a mutually acceptable contract between the Offeror and the Band.

IX. NOTIFICATION OF AWARD

The Evaluation Committee will select the successful proposal within fourteen (14) business days of the closing date for the submission of proposals. Upon entering into a contract with the successful Offeror, all other offerors will be informed in writing that a contract has been fully executed.

X. INQUIRIES

Inquiries concerning this Request for Proposals may be made via email to Gilda Burr, Court Administrator and RFP Manager at gilda.burr@millelacsband.com or by calling (320) 532-7401.