Van Gordon Rd Paving - Revised

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed bids for supplying all labor, materials, equipment, and personnel as required to reclaim and repave Van Gordon Road in District III, Hinckley, MN. The contractor will be responsible for traffic control, reclaiming, grading, paving and final landscaping which includes topsoil, seed and fertilizer along the edge of the finished road. Project to be completed by October 31, 2021.

Bids are due Wed July 28th, 2021 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday July 29th, 2021 at 10:00 AM at the Mille Lacs Band Government Center.

In order to receive plans a mandatory pre-bid phone call with Brian Scheinost, Director of Public Works is required to go over project scheduling, Mille Lacs Band contract documents and any question contractors may have. Office number is for this call is 320-532-7437 or cell number 320-630-2624.

Bidding Notes

Bidding Notes

Your proposals shall include the following:

  1. Bid should show a fixed fee to do the above mentioned work schedule. Bid must be signed by contractor to be valid.
  2. Copy of current MLB Vendor’s License. (or a copy of submitted application)
  3. Copy of current certificate of insurance for General Liability and Property Damage.
  4. Copy of an authorized signature sheet if one is not already on file with the Mille Lacs Band.
  5. Federal Davis Bacon wage scale applies to this project.
  6. Plans and Specifications can be obtained by contacting Brian Scheinost, Mille Lacs Band of Ojibwe Public Works Department at (320) 532-7437.
  7. Prime Contractor needs to perform at least 33.3% of the work.
  8. Compliance with the EEO executive order 11246 as amended, compliance with the Copeland anti-kickback act and compliance with the sections 103 and 107 of the contract work hours and safety standards act.
  9. A 1/2% TERO Tax will be charged based upon final project cost.

Bonding Requirements:

Each Bid must be accompanied by a BID BOND payable to the OWNER for Twenty percent (20%) of the total amount of the BID. As soon as the BID prices have been compared, the OWNER will return the BONDS of all except the three lowest responsible BIDDERS. When the contract is executed the bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and performance BOND have been executed and approved, after which it will be returned.

Performance and Payment BONDING Requirements:
In construction contracts that are federally funded or deemed commercial, bonding is required. These types of contracts shall demand a performance and payment bond with penal amounts of 100% and 100% respectively of the amount of the contract.

All Proposals must be mailed and labeled as follows:

    Attn: Assistant Commissioner of Administration
    Sealed Bid: Van Gordon Road Paving Project                              PO Box 509
    Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.


Questions or obtaining Plans and Specification regarding this project should be addressed to Brian Scheinost, Dir. Of Public Works, with the Mille Lacs Band of Ojibwe (320) 630-2624.


Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320) 532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

Contractors must acknowledge TERO applies to this project. Any questions contact Lori Trail, TERO Director, at (320) 532-4778.

Authorized Signature:
Contractors must have an authorized signature sheet on file. Contact Ryan Simafranca, Deputy Solicitor General, at (320) 532-7849


Note: Bid form is included on the RFP, which can be downloaded from this site.