RFPs

RFPs

Scope

11309 360th St., Onamia Rehab

bids for a residential renovation located at 11309 360th Street, Onamia. Bids will be due Wednesday, June 23, 2021 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday, June 24, 2021 at 10:00 AM.

A mandatory Pre-Bid site visit will be held on Tuesday, June 2, 2021 at 10:30 am.

General Notes:

  1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book.
  2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
  3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
  4. Contractor will secure all permits and fees.
  5. Contractor is responsible for a thorough investigation of the scope of work.
  6. Contractor will repair any damage to the property or structure created by the scope of work.
  7. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

Work Scope Description: Unless otherwise noted all work shall be completed according to the 2016 MLB Spec Book.

Exterior:

  1. Demo and replace all damaged; and/ or supply and install any missing siding, channel, louvered vents and accessories. All new pieces shall match existing.
  2. Demo and replace all damaged; and/ or supply and install any missing aluminum soffit and fascia covering. All new pieces shall match existing.
  3. Demo and replace all damaged windows components, including but not limited to panes, sashes, locking mechanisms. Clean and adjust all for proper operation.
  4. Supply and install missing; and demo and replace damaged window screens.
  5. Pressure wash, scrub and clean all siding and exterior surfaces.
  6. Remove and dispose of the existing dishes installed on the roof. Caulk screw holes or repair any damage to the roof.
  7. Demo and replace exterior light fixtures. Include proper installation of recessed light at front stoop and removal of extension cord. Rear exterior fixture shall be Patriot Lighting dualux LED dual head motion sensor exterior fixtures model: E9201WH.
  8. Supply and install all new LED bulbs for all exterior light fixtures.
  9. Demo and replace damaged; or supply and install missing gutters and downspout components, including leaf guards.
  10. Clean out all gutters.
  11. Demo and replace any damaged; or supply and install any missing concrete splash pads per Spec Book.
  12. Demo and replace front, rear and exterior mechanical room entry doors and frames per the Spec Book, including aluminum clad wrap and brick mould. Finish per Spec Book. Supply and install new lock sets.
  13. All entry door lock sets to be keyed alike.
  14. Supply and install spec storm doors to front and back entries with chain kits.
  15. Supply and install 6”x6” missing post on front stoop. Supply and install vinyl wrap to match soffit and fascia.
  16. Demo and replace damaged; or supply and install missing foundation flashing.
  17. Supply and pack fill under the patio and mechanical room entry slabs where it has washed out. Supply and install black dirt and seeding around the slab after repacking.
  18. Supply and install fill, black dirt and seeding to correct grade around home and repair yard.
  19. Mechanical room:
    a. Ensure proper function of water softener. If needed, reinstall water softener; sanitize; and add salt.
    b. Complete water conditioning test and set softener hardness accordingly.
    c. Service existing furnace and HRV unit.
    d. Clean and paint mechanical room floor.
  20. Supply and install any missing outlet boxes and/ or covers.
  21. Clean out all intake and exhaust vents.
  22. Provide materials and labor to construct a 5’x5’ concrete pad 4” thick. Supply and install AC-Guard security cage model AC GU with AC-Guard Top Bar to be anchored with ½”x 3” Red Head anchor sleeves to the 5’x5’ pad.
  23. Contractor shall move existing A/C condenser and install onto concrete pad. Contractor may need to drain, disconnect, reconnect and/ or recharge condenser.
  24. Supply and install any missing; or demo and replace damaged components to ensure proper function of exterior hose bibs.
  25. Demo and dispose of miscellaneous yard debris.
  26. Demo and replace damaged; or supply and install missing septic inspection pipes or caps.

Interior:

  1. Contractor shall provide dehumidification throughout renovation to minimize swelling.
  2. Demo and replace all smoke detectors with spec combo smoke c/o detector to meet code compliance.
  3. Supply and install framing, sheetrock, baseboard and shoe to reconstruct the wall removed between the south bedroom closets. Finish per interior item #4.
  4. Patch, texture, prime and paint all damaged interior drywall surfaces. Demo and replace any sections of drywall with heavy molding. Sand any existing drywall areas of texture or seams which do not blend-in well. All (new and existing) texturing to match as closely as possible. Prime all drywall with Zinsser mold killing primer. Repaint all drywall surfaces Dover White.
  5. Demo and replace any damaged; or supply and install any missing, damaged or painted receptacle and switch covers.
  6. Demo and replace damaged; or supply and install missing grilles, diffusers, return air covers with spec products.
  7. Demo and replace any damaged; or supply and install any missing interior light fixtures with Spec products. All light fixtures shall be per Spec Book schedule. Install new LED bulbs throughout the interior.
  8. Remove electrical strip installed on living room wall and repair drywall if needed. Finish per interior item # 4.
  9. Demo damaged sections of vinyl flooring. Coordinate with Housing Maintenance for supply of Moonglow vinyl flooring to patch. Contact Housing Maintenance before removal of existing to ensure that they have enough material to complete patching.
  10. Demo and replace all kitchen countertops. Demo and replace damaged; or supply and install missing cabinet components. Demo and replace laminate on lower cabinet box side. Demo and replace toe kicks. Match existing finishes.
  11. Demo and replace kitchen sink, faucet and side sprayer.
  12. Demo and replace range hood per Spec Book.
  13. Supply and install new Whirlpool oven model# WFC150MOJW and refrigerator model# WRT311FZDW.
  14. Demo and replace any damaged; or supply and install any missing baseboards, baseshoe, trim, jambs and casing. Match to existing finishes. Woodwork should be free of water staining, mold and excessive paint.
  15. Demo casing on left rear bedroom closet. Supply and install sheetrock and finish opening per interior item #4.
  16. Demo and replace all damaged; or supply and install missing interior pre-hung doors and frames. Match existing finishes.
  17. Supply and install any missing door-stops throughout with spec product.
  18. Supply and install missing or damaged interior door hardware, including: knobs, strike plates and hinges per Spec Book. Supply and install all new knobs and hardware for new doors. All shall have Satin Chrome finish.
  19. Demo and replace any damaged; or supply and install any missing window components.
  20. Demo and replace all window extension jambs. Include spray foam after installation. Match existing finishes.
  21. Thoroughly clean all window surfaces.
  22. Supply and install all new window blinds per Spec Book.
  23. Demo and replace laundry tub and faucet per Spec Book.
  24. Both bathrooms:
    a. Demo and replace toilet stool.
    b. Demo and replace damaged; or supply and install missing bath accessories.
    c. Demo and replace shower trim sets, including showerheads.
    d. Thoroughly scrub, clean and recaulk shower surrounds.
    e. Demo and replace bath vanity, top, and faucet per Spec Book.
    f. Demo and replace bath fan.
  25. Demo and replace damaged; or supply and install missing shelving per Spec Book.
  26. Thoroughly clean all interior surfaces.
  27. Contractor shall have all ductwork cleaned.
  28. Include a $10,000 contingency allowance to be used at Project Coordinator’s discretion for needed repairs discovered after the project has commenced.
  29. Contractor shall include 0.5% TERO tax fee in base bid. Submission of receipt for paid TERO fee is required with application for final payment.
  30. Housing will maintain utilities throughout construction.
    Bid Alternate #1: Provide deduct amount if Owner completes supply and install of all materials to complete all grade corrections (exterior item #18) except those associated with washout under and around concrete slabs.

Bid Alternate #2: Provide added cost to demo existing water softener; and supply and install new Iron Pro 2 Combination Water Softener Iron Filter Fleck 5600 SXT.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Contacts:
Interested bidders shall contact either Carla Dunkley at 320-630-2495 or by email at carla.dunkley@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

The Contractor shall be capable of mobilizing his equipment and crews within seven days of the receipt of Notice to Proceed.
Contractor shall provide means and methods for all building phases of construction.
COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Plan Set

BIDDING NOTES

Bidding notes:

Submit proposal in lump sum (supply and install), not to exceed amount
All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
All Contractors must provide the following along with their bid submittal:
a. Completed and signed MLB Community Development Construction Bid Form
b. Completed schedule of values (billing worksheet page 2).
c. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
d. A copy of Current Insurance Certificate
e. Completed and signed copy of the TERO Compliance Plan
f. A copy of Subcontractor/Material Supplier list
g. A copy of valid State of Minnesota Contractor’s License
h. A copy of Authorized Signature Sheet (submitted with first bid submittal)
All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.
All proposals must be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 11309 360th St. Rehab
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320)532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

PERMIT AND CONTRACTOR REQUIREMENTS:

Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits.

Bonding Requirements: In accordance with 2016 MLB Project Specification Book. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed. All projects over $50,000 require bonding regardless of company ownership.

MLBSA Section 17 Procurement Statue Ordinance 03-06 states the following:

Section 17. Bonding

A. For all Band funded residential construction projects, a performance bond is required for contracts in excess of $50,000.00. The performance bond shall be at a minimum twenty (20%) percent of the contract price, but not in excess of $500,000.00.

SECTION II – BIDDING FORMS
Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT

FY 2021 CONSTRUCTION BID FORM
REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: 11309 360th Street Rehab

LUMP SUM PRICE:

$__
(Written Value) (Dollar Amount)

ALTERNATE #1 (Deduct if Owner Completes Yard Repairs):

$__
(Written Value) (Dollar Amount)

ALTERNATE #2 (Added Cost of New Water Softener Iron Filter):

$__
(Written Value) (Dollar Amount)

Acknowledgement of Addendum(s): 1) __ date 2) date 3) date

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

TERO COMPLIANCE:
I understand that this company, its subcontractors and all employees performing work on this project will be expected to comply with all Mille Lacs Band TERO Compliance Regulations. Upon being informed that I will be awarded a contract for this project, I will submit all required TERO Compliance Plans directly to the MLB TERO Office for review and approval.

Acknowledgement of TERO Compliance: _____

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB BID FORM (MUST BE SIGNED) ° LETTER FROM BONDING SURETY
o MLBO VENDOR LICENSE ° SUB-CONTRACTOR LISTS (Include values)
o SCHEDULE OF VALUES ° COPY OF MINNESOTA CONTRACTOR’S LICENSE
o COPY OF CURRENT INSURANCES

NAME: TITLE:

SIGNATURE: _DATE:__

FIRM NAME: __TELEPHONE:___

ADDRESS: ___

EMAIL ADDRESS: ____

Bidding Notes

Bidding Notes

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
  3. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form
    b. Completed schedule of values (billing worksheet page 2).
    c. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    d. A copy of Current Insurance Certificate
    e. Completed and signed copy of the TERO Compliance Plan
    f. A copy of Subcontractor/Material Supplier list
    g. A copy of valid State of Minnesota Contractor’s License
    h. A copy of Authorized Signature Sheet (submitted with first bid submittal)
  4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.

All proposals must be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 11309 360th St. Rehab
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320)532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits.

Bonding Requirements: In accordance with 2016 MLB Project Specification Book. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed. All projects over $50,000 require bonding regardless of company ownership.

MLBSA Section 17 Procurement Statue Ordinance 03-06 states the following:

Section 17. Bonding

A. For all Band funded residential construction projects, a performance bond is required for contracts in excess of $50,000.00. The performance bond shall be at a minimum twenty (20%) percent of the contract price, but not in excess of $500,000.00.

SECTION II – BIDDING FORMS
Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT

FY 2021 CONSTRUCTION BID FORM
REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: 11309 360th Street Rehab

LUMP SUM PRICE:

__$____
(Written Value) (Dollar Amount)

ALTERNATE #1 (Deduct if Owner Completes Yard Repairs):

__$____
(Written Value) (Dollar Amount)

ALTERNATE #2 (Added Cost of New Water Softener Iron Filter):

__$____
(Written Value) (Dollar Amount)

Acknowledgement of Addendum(s): 1) __ date 2) date 3) date

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

TERO COMPLIANCE:
I understand that this company, its subcontractors and all employees performing work on this project will be expected to comply with all Mille Lacs Band TERO Compliance Regulations. Upon being informed that I will be awarded a contract for this project, I will submit all required TERO Compliance Plans directly to the MLB TERO Office for review and approval.

Acknowledgement of TERO Compliance: _____

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB BID FORM (MUST BE SIGNED) ° LETTER FROM BONDING SURETY
o MLBO VENDOR LICENSE ° SUB-CONTRACTOR LISTS (Include values)
o SCHEDULE OF VALUES ° COPY OF MINNESOTA CONTRACTOR’S LICENSE
o COPY OF CURRENT INSURANCES

NAME: ____TITLE:____

SIGNATURE: ___DATE:____

FIRM NAME: ____TELEPHONE:_____

ADDRESS: ___

EMAIL ADDRESS: ____