RFPs

RFPs

Scope

24728 County Rd 26, Garrison

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for boiler and mechanical and carpentry repairs at 24728 County Rd. #26, Garrison, MN 56450. Bids will be due August 11, 2021 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday, August 12, 2021 at 10:00 AM.

A mandatory pre-bid site visit will be held on: 2:30pm on (Tuesday) August 03, 2021 at 24728 County Rd. #26 in Garrison, MN. *****We encourage General Contractors to bring their MECHANICAL CONTRACTORS to this mandatory pre-bid site visit at this time as a majority of the project will be their section of work.****

General Notes:

  1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book that supersedes previous additions.
  2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
  3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
  4. Contractor will secure all permits and fees.
  5. Contractor is responsible for a thorough investigation of the scope of work.
  6. Contractor will repair any damage to the property or structure created by the scope of work.
  7. Contractor shall be responsible for all debris removal related to all work performed under this work scope.
  8. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Work Scope:

  1. Install the owner provided replacement boiler for radiant in-floor heating. New boiler is on-site as the owner intended to DIY.
  2. Install the owner provided parts for connections and plumbing of the in-floor boiler system replacement. The owner has a large amount of parts available on-site as they intended to DIY. It may be determined that there is a better way to complete this work with new parts.
  3. Provide and install any additional required parts and materials for the complete installation of the new boiler installation.
  4. Mini Split system needs proper exterior insulation and covering for the copper tubing, wiring and condensate drains.
  5. Mini split system maintenance and repairs included. Ensure the system is fully operational.
  6. Complete the carpentry repairs and installation of owner provided materials.
  7. Remove old faucet that is not operational in the master bathroom. Provide and install new faucet complete.
  8. If bid exceeds $25,000, contractor shall include 0.5% TERO tax fee in base bid. Submission of receipt for paid TERO fee is required with application for final payment.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Contacts:
Interested bidders shall contact Jim Carpenter, Project Coordinator, at 320-532-7432 (office), 320-364-9865 (cell) or at james.carpenter@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

  1. The Contractor shall be capable of mobilizing his equipment and crews within seven days of the receipt of Notice to Proceed.
  2. Contractor shall provide means and methods for all building phases of construction.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

Bidding Notes

Bidding Notes

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
  3. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form
    b. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    c. A copy of Current Insurance Certificate
    d. A copy of Subcontractor/Material Supplier list
    e. A copy of valid State of Minnesota Contractor’s License (if applicable)
    f. A copy of Authorized Signature Sheet (submitted with first bid submittal)
  4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail (TERO DIRECTOR) 320-532-4778 or
    EMAIL Lori Trail at Lori.Trail@millelacsband.com.

All proposals MUST be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: (24728 County Road #26 Garrison, MN 56450)
P.O. Box 509
Onamia, MN 56359

Please note that the bids must be submitted via mail to the P.O. Box.
FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. . Contact Elizabeth Thornbloom at (320)532-8274 or via email at EThornbloom@grcasinos.com with questions regarding licensing and for the license application.

Permit and Contractor Requirements:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits.

Bonding Requirements: In accordance with 2016 MLB Project Specification Book.

MLBSA Section 17 Procurement Statue Ordinance 03-06 states the following:

Section 17. Bonding

A. In construction contracts that are federally funded or deemed commercial, bonding is required. These types of contracts shall demand a performance bond not less than twenty (20%) percent of the total contract price, but not to exceed $500,000.00. A performance bond requirement is to ensure that, if a contractor defaults, the Band may request that the surety pay the expense incurred to complete the construction contract.

B. In addition, all construction contracts identified as federally funded or commercial shall be covered by a payment bond equal to one payment installment or cover subcontractors/suppliers as determined by the Contracting Officer or his agents. The payment bond must contain language stating that if the contractor fails to make a payment to its subcontractors/suppliers, the surety will make the necessary payment.

C. For all Band funded residential construction projects, a performance bond is required for contracts in excess of $50,000.00. The performance bond shall be at a minimum twenty (20%) percent of contract price, but not in excess of $500,000.00.

SECTION II – BIDDING FORMS
Bidding Requirements and Contract Forms
COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT

FY 2021 CONSTRUCTION BID FORM
REQUIRED FOR ALL BIDS

FIRM NAME: __

JOB/PROJECT: 24728 County Road #26 Garrison, MN

LUMP SUM PRICE:

__$____
(Written Value) (Dollar Amount)

ALTERNATE #1 (IF APPLICABLE):
(Indicate specifics of what is to be included in Alternate 1.)

__$____
(Written Value) (Dollar Amount)

ALTERNATE #2 (IF APPLICABLE):
(Indicate specifics of what is to be included in Alternate 2.)

__$____
(Written Value) (Dollar Amount)

Acknowledgement of Addendum(s): 1) __ date 2) date 3) date

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

TERO COMPLIANCE:
I understand that this company, its subcontractors and all employees performing work on this project will be expected to comply with all Mille Lacs Band TERO Compliance Regulations. Upon being informed that I will be awarded a contract for this project, I will submit all required TERO Compliance Plans directly to the MLB TERO Office for review and approval.

Acknowledgement of TERO Compliance: _____

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.
o MLB BID FORM (MUST BE SIGNED)
o MLBO VENDOR LICENSE
o COPY OF CURRENT INSURANCES
o LETTER FROM BONDING SURETY (If required)
o COPY OF MINNESOTA CONTRACTOR’S LICENSE (if applicable)
o SUB-CONTRACTOR LISTS (Include values)

NAME: ____TITLE:____

SIGNATURE: ___DATE:____

FIRM NAME: ____TELEPHONE:_____

ADDRESS: ____

EMAIL ADDRESS: ____