RFPs

RFPs

45200 Virgo, 17686 & 17652 Aninaatig Rehabs

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed lump sum bids for three (3) residential renovations located at 45200 Virgo Rd, 17686 Aninaatig and 17652 Aninaatig Loop, all in Onamia, MN. Bids will be due Wednesday, April 30, 2025 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday May 1, 2025 at 10:00 AM.

A mandatory pre-bid site visit will be held on Wednesday, April 16, 2025 starting no later than 10:45am at the Virgo Rd site. As these pre-bid site visits immediately follow another site visit, all contractors who plan to attend must email Carla Dunkley ahead of time. As such, they can be informed of any schedule changes.

General Notes:

  1. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2025 MLB Project Specification Book.
  2. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property. Contractor should provide their electrical subcontractor with sufficient information so that cost of any code required updates are included in their base bid.
  3. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
  4. Contractor will secure all permits and fees.
  5. Contractor is responsible for a thorough investigation of the scope of work.
  6. Contractor will repair any damage to the property or structure created by the scope of work.
  7. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

Work Scope Description: Unless otherwise noted all work shall be completed according to the 2025 MLB Spec Book.

45200 Virgo Rd
Exterior:

  1. Demo and replace all damaged; or supply and install any missing siding, channel, louvered vents and accessories. Remove existing shutters on the gable end of the home and use color matching caulk on holes. All new shall match existing.
  2. Remove and dispose of satellite dish(es). Caulk screw holes or repair any damage to the roof.
  3. Remove and dispose of dish and any cable wires secured around the exterior of the house.
  4. Demo and replace all damaged; or supply and install any missing aluminum soffit and fascia covering. All new pieces to match existing.
  5. Demo and replace all foundation flashing. Match existing color.
  6. Supply and install black dirt to repair grade around the perimeter after flashing replacement.
  7. Remove and dispose of satellite dish(es). Caulk any holes in roof sheathing after removal.
  8. Pressure wash and clean all siding and exterior surfaces. While being careful not to damage the shingles, scrub off/ remove moss on roofing surfaces.
    Bid Alternate #1: Provide added cost to reroof, as follows. Tear-off and replace existing roofing. Include ice & water installation, replacement of underlayment, drip edge, ridge vent/ attic exhaust vents and any other accessories which may be present. Timberline shingles selection: charcoal.
  9. Demo all existing exterior wall mounted light fixtures. Supply and install new Patriot Lighting dualux LED dual head motion sensor exterior fixtures model: E9201WH. Supply and install new LED bulbs in the existing surface mounted light fixtures on the porch ceiling.
  10. Remove peeling finish on window sashes and frames. Carefully sand then hand paint sashes and frame with an exterior white matching
  11. Demo and replace all 2” white brick mould around windows and caulk around perimeter.
  12. Supply and install all new window screens.
  13. Demo and replace damaged; or supply and install missing gutter and downspout components, including leaf guards.
  14. Contractor shall clean out all gutters.
  15. Supply and install concrete splash pads per Spec Book.
  16. Demo concrete on garage apron and adjacent sidewalk to front deck. Cut and remove the front 8’ of existing garage floor. Contractor shall provide grade corrections as needed and supply and install fill to prep area for repour. Garage floor and apron can be poured together. New section of garage floor shall be doweled into the existing back section of garage floor. Include #4 rebar 24” o.c. throughout garage floor, apron and also in sidewalk. Include control joints no more than every 4’ in apron and sidewalk. Include an expansion joint at sidewalk to garage apron abutment. Ensure that elevations match at abutments. The outer edge of the garage apron may sit slightly lower than the top edge of the driveway’s asphalt.
  17. Demo front deck and ramp. Construct new porch with front posts, joist and handrail to be aligned with the front of the house with one (1) 4’x12” step down and handrails. The two 4”x4” front posts shall be spaced evenly and run from the piers to the soffit. Supply and install LP smart side to wrap the posts from decking to soffit. Include the cost of materials and labor to drill frost free concrete piers.
    Bid Alternate #2: Provide deduct if frost free piers are not needed, as there may be an existing foundation wall beneath proposed porch.
  18. Demo rear deck down to the frame. Demo and replace stair stringers. Reconstruct deck, handrails and steps.
  19. Demo and replace front entry door and frame per Spec Book, include install of aluminum clad wrap and new brick mould around perimeter.
  20. Demo and replace front entry and rear garage service door lock sets, to be keyed alike. Doors shall have satin chrome levers. Install peep holes and kick plate on front entry door per Spec Book.
  21. Demo and replace storm door with chain kit for front entry per Spec Book.
  22. Demo and replace screen on storm door for garage service door.
  23. Demo and replace overhead garage door weatherstripping and metal jamb flashing. Demo and replace damaged; or supply and install missing overhead garage door/ railing components. Make any necessary adjustment.
  24. Clean out all intake and exhaust vents.
  25. Contractor shall supply and install any missing outlet box covers.
  26. Supply and install any missing or damaged components to ensure proper function of exterior hose bibs.
  27. Cut down 3 pine trees in the front yard flush with the ground. Cut down 8 full grown but fairly thin trees in the rear yard, as identified at the pre-bid site visit. Trees can be chipped onsite. No need to remove stumps.
  28. Well – Demo and replace well pump. Contractor shall be responsible for disinfecting the existing well; and testing for coliform bacteria and nitrates.

Interior:

  1. Contractor shall provide dehumidification throughout renovation to minimize swelling.
  2. Patch, texture, prime and paint all damaged interior drywall surfaces. Demo and replace any sections of drywall with heavy molding. Sand any existing drywall areas of texture or seams which do not blend-in well. Repair any noticeably damaged corners. All (new and existing) texturing to match as closely as possible. Prime all drywall with Zinsser mold killing primer. Repaint all drywall surfaces Dover White. When complete, the expectation is that all the paint and texturing looks as uniform as possible.
  3. Demo and replace all smoke detectors with spec combo smoke c/o detector to meet code compliance.
  4. Demo existing ceiling fan. Supply and install new surface mount light fixture per Spec Book and controller.
  5. Demo and replace all interior light fixtures with Spec model surface mount fixture except existing recessed lighting.
  6. Demo and replace trim kits for recessed lighting.
  7. Supply and install all new LED light bulbs throughout per Spec Book schedule.
  8. Demo and replace any damaged; or supply and install any missing, damaged or painted receptacle and switch covers.
  9. Demo all existing baseboards. Supply and install pvc colonial base boards throughout.
  10. Demo and replace kitchen sink, faucet and side sprayer per Spec Book.
  11. Demo and replace range hood per Spec Book. Include venting to exterior and conceal.
  12. Convert oven setup from gas to electric.
  13. Supply and install new Whirlpool oven model# WFC150MOJW, dishwasher# WDF550SAHW and refrigerator model# WRT311FZDW.
  14. Demo and replace bottom extension jamb on living room picture window. Match existing finish.
  15. Demo any existing; supply and install all new window blinds per Spec Book.
  16. Demo and replace any damaged; or supply and install any missing baseboard, trim, jambs or casing. Woodwork should be free of water damage (blackened appearance or wrapping), cracking or excessive paint. Match to existing finishes.
  17. For each bathroom:
    a. Demo and replace bath fan with Panasonic FV-05-11VKSL2 model, vented to the exterior. Include Condensation Module FV-CSVK1. (both bathrooms)
    b. Demo the tub in the hall bath. Supply and install Flexstone shower, as follows.
  1. Demo existing tub/shower and shower trim kit.
  2. Supply and install Flexstone Royale Alcove Shower Surround Kit and base which best matches the opening. Include supply and install of (2) 15 in. corner shelves. Supply and install Flexstone single threshold shower base with correct sided drain opening. All components to be Crème Travertine in color. Contractor shall include all materials and labor necessary for installation per manufacturer’s instructions, including but not limited to the shower drain and backer boards for walls. Contractor is responsible for field measuring to ensure that new tub fits in the opening without leaving a gap in the flooring at shower edge.
  3. Contractor shall supply and install plywood backer for the shower surround.
  4. Contractor shall include all costs associated with moving plumbing to align with the new showers.
  5. Contractor shall include all costs associated with adjusting the opening to fit the new shower. Shower shall fit without leaving a gap in the flooring at shower edge.
  6. Supply and install King Brass Adascape18” x 16” wall mounted folding shower seat in brushed stainless steel.
  7. Supply and install grab bars in shower per MN Accessibility Code.
  8. Modify existing shower valve assembly to eliminate tub spout (shower function only) Existing shower head may remain in place. Contractor shall include installation of a shower divertor valve and install Moen handheld showerhead combo with slide bar (Moen 3667EP) chrome finish.
  9. Patch, tape and texture drywall around the new tub as needed, including any adjustment for difference in shower sizing; prime and paint all affected drywall surfaces in the bathroom. All (new and existing) texturing to match as closely as possible. Prime drywall with Zinsser mold killing primer. Paint walls to match existing. When complete, the expectation is that all the paint and texturing on the bathroom walls looks as uniform as possible. In the event that no painting is needed, the amount shown on the schedule of values for painting will be credited back.
  10. Supply and install shower curtain. Provide new full length shower curtain.
  11. Contractor may supply and install a thin piece of pvc or vinyl trim board/ base shoe at the front of the shower base to cover up any gap in the flooring.
    c. Thoroughly clean shower in rear bedroom bath. Recaulk around perimeter of surrounds. Demo the existing shower door and have holes properly repaired. Supply and install a small shower rod. Supply and install a piece of shoe at the front of the shower. Silicone along the top edge.
    d. Remove wallpaper border in rear bathroom.
    e. Demo and replace toilet stool per Spec Book. (both bathrooms)
    f. Demo and replace faucets in each vanity.
    g. Demo and replace shower trim set. (small bath)
    h. Verify all grab bars are securely and properly installed. Tighten or correct install if needed. (both bathrooms)
  1. Adjust all interior doors.
  2. Supply and install any missing door stops.
  3. Fill and regenerate water softener. Contractor shall complete water conditioning test and ensure softener hardness is set accordingly.
  4. Service existing furnace and HRV.
  5. Contractor shall have all ductwork cleaned.
  6. Thoroughly clean all interior surfaces.
  7. Include a $10,000 contingency allowance to be used at Owner’s discretion for needed repairs discovered after the project has commenced. No work shall be compensated if it was not approved by the Owner prior to completion.
  8. Construction shall be permitted through Mille Lacs County and MLBO.

Work Scope Description: Unless otherwise noted all work shall be completed according to the 2025 MLB Spec Book.

17686 Aninaatig Loop
Exterior:

  1. Demo and replace all damaged; or supply and install any missing siding, channel, louvered vents and accessories. Siding pieces with a crack less than 4” in length can be repaired with color-matching caulk. All new pieces shall match existing.
  2. Remove and dispose of cable wires secured around the exterior of the house. Caulk holes in the siding after removal with color matching caulk.
  3. Remove and dispose of satellite dish(es). Caulk screw holes or repair any damage to the roof.
  4. Both detached garage and house: Demo and replace all damaged; or supply and install any missing aluminum soffit and fascia covering. All new pieces to match existing.
  5. Demo and replace damaged foundation flashing. Match existing color.
  6. Supply and install black dirt to repair grade around the perimeter after foundation flashing replacement.
  7. Pressure wash and clean all siding and exterior surfaces.
  8. Demo all existing exterior light fixtures. Supply and install new Patriot Lighting dualux LED dual head motion sensor exterior fixtures model: E9201WH.
  9. Demo and replace dining area window at rear of house with Spec Thermotech vinyl slider. Adjust siding to fit new windows. Install j-channel and 2” white brick mould and caulk around perimeter.
  10. Demo and replace damaged; or supply and install missing window components.
  11. Supply and install all new window screens.
  12. Demo and replace detached garage service door and frame, include install of brick mould around perimeter.
  13. Demo and replace overhead garage door weatherstripping. Supply and install metal jamb flashing. Adjust door as needed. Test function of garage door opener.
  14. Demo and replace damaged; or supply and install missing gutter and downspout components, including leaf guards.
  15. Contractor shall clean out all gutters.
  16. Demo and replace front entry door and frame per Spec Book, include install of aluminum clad wrap and brick mould around perimeter. Include installation of kick plate.
  17. Provide and install new lock sets on front, rear and garage service doors, all to be keyed alike. Doors shall have satin chrome levers.
  18. Supply and install storm doors with chain kits for front and rear entries per Spec Book.
  19. Clean out all intake and exhaust vents.
  20. Contractor shall supply and install any missing outlet box covers.
  21. Supply and install any missing or damaged components to ensure proper function of exterior hose bibs.
  22. Driveway repair: sawcut a clean rectangle of asphalt around the dug-up portion of driveway. Subcut area as needed to ensure there is a 6” class 5 base and leave room for 2” of asphalt. Coordinate with Public Works to adjust curb stop box height. Cold patch 2” asphalt. Ensure top of asphalt matches existing elevations at abutments.
  23. Remove and disposal of miscellaneous yard debris.

Interior:

  1. Contractor shall provide dehumidification throughout renovation to minimize swelling.
  2. Cut and remove burnt sections of sheetrock in the front bedroom. Contact PM and Building Inspector to verify condition of poly, insulation and framing. An estimate for any repairs determined necessary by the Owner must be submitted for approval of allowance use.
  3. Patch, texture, prime and paint all damaged interior drywall surfaces. Demo and replace any sections of drywall with heavy molding. Sand any existing drywall areas of texture or seams which do not blend-in well. Repair any noticeably damaged corners. All (new and existing) texturing to match as closely as possible. Prime all drywall with Zinsser mold killing primer. Repaint all drywall surfaces Dover White. When complete, all the paint and texturing is expected to look as uniform as possible.
  4. Demo and replace all smoke detectors with spec combo smoke c/o detector to meet code compliance.
  5. Demo existing ceiling fan. Supply and install new surface mount light fixture per Spec Book and controller.
  6. Demo and replace all interior light fixtures with Spec model surface mount fixture except existing recessed lighting.
  7. Supply and install all new LED light bulbs throughout per Spec Book schedule.
  8. Demo and replace any damaged; or supply and install any missing, damaged or painted receptacle and switch covers.
  9. Demo all existing flooring. Grind and prep subfloors as needed for a neat even finished appearance, including floor leveler, if needed. Supply and install Shaw Infinite 12 luxury vinyl plank flooring throughout. Install per manufacture’s specifications. Color is 7195 Raconteur.
  10. Demo existing vinyl base and wood baseboards (except in mechanical room). Supply and install pvc colonial style baseboards to replace.
  11. Demo and replace damaged; or supply and install missing upper kitchen cabinet doors, drawers, hardware shelves or other components. Demo and replace all kitchen countertops, lower cabinets, sink, faucet and side sprayer. Match existing stain and hardware finishes.
  12. Demo and replace all kitchen countertops, sink, faucet and side sprayer. Countertop selection: 7732-58 Butterum Granite.
  13. Demo and replace range hood per Spec Book.
  14. Supply and install new Whirlpool oven model# WFC150MOJW and refrigerator model# WRT311FZDW.
  15. Demo and replace all bottom window extension jambs. Match existing finishes.
  16. Demo any existing; supply and install all new window blinds per Spec Book.
  17. Demo and replace any damaged; or supply and install any missing baseboards, baseshoe, trim, jambs or casing. Woodwork should be free of water damage (blackened appearance or wrapping), cracking or excessive paint. Match to existing finishes.
  18. Demo and replace bath fan with Panasonic FV-05-11VKSL2 model, vented to the exterior. Include Condensation Module FV-CSVK1.
  19. Demo and replace toilet stool per Spec Book.
  20. Demo and replace bath vanity faucet.
  21. Demo and replace shower trim set.
  22. Demo and replace damaged; or supply and install missing bath accessories per Spec Book.
  23. Demo and replace all damaged or missing components on pre-hung interior doors, frames and hardware per Spec Book. Include replacement of bedroom and bathroom jambs with bubbling veneer. Hardware and stain to match existing finishes. All doors shall have levers.
  24. Demo and replace any damaged; or supply and install any missing door stops.
  25. Contractor shall have all ductwork cleaned.
  26. Demo and replace all floor vents, wall registers, diffusers and return air covers.
  27. Service existing furnace and HRV unit.
  28. Demo and replace water heater. Include drip pan.
  29. Clean and paint mechanical/ laundry room floor per Spec Book. Existing vinyl base in mechanical room can stay.
  30. Supply and install Whirlpool washer model # WFW560CHW and dryer model # WED562DHW.
  31. Remove and dispose of misc. debris in the home and garage.
  32. Thoroughly clean all interior surfaces.
  33. Include $10,000 allowance in base bid for concealed damages. Allowance shall only be used for changes to the work scope which have been approved by Carla Dunkley, Compliance & Residential Projects Manager, prior to execution of work.
  34. Construction shall be permitted through the MLBO.

Work Scope Description: Unless otherwise noted all work shall be completed according to the 2025 MLB Spec Book.

17686 Aninaatig Loop
Exterior:

  1. Demo and replace all damaged; or supply and install any missing siding, channel, louvered vents and accessories. Include replacement of siding on the rear of the house with grease staining/ damage. All new shall match existing.
  2. Remove and dispose of cable wires secured around the exterior of the house. Caulk holes in the siding after removal with color matching caulk.
  3. Demo and replace all damaged; or supply and install any missing aluminum soffit and fascia covering. All new pieces to match existing.
  4. Demo and replace all foundation flashing. Flashing must extend at least 6” below top of grade. Match existing color.
  5. Supply and install black dirt to repair grade around the perimeter after flashing replacement.
  6. Remove and dispose of satellite dish(es). Caulk any holes in roof sheathing after removal.
  7. Pressure wash and clean all siding and exterior surfaces.
  8. Demo all existing exterior light fixtures. Supply and install new Patriot Lighting dualux LED dual head motion sensor exterior fixtures model: E9201WH.
  9. Demo and replace damaged; or supply and install missing window components.
  10. Supply and install all new window screens.
  11. Demo and replace garage service door and frame, include aluminum clad around perimeter.
  12. Demo and replace overhead garage door weatherstripping.
  13. Demo and replace damaged; or supply and install missing gutters and downspout components, including leaf guards.
  14. Demo and replace front house and rear entry doors and frames per Spec Book, include install of aluminum clad wrap and brick mould around perimeter. Provide and install new lock sets to be keyed alike. Doors shall have satin chrome knobs not levers.
  15. Demo and replace storm door with chain kit for each the front and rear entries per Spec Book.
  16. Demo and replace any damaged; or supply and install any missing decking, railing or spindles.
  17. Clean out all intake and exhaust vents.
  18. Demo and replace damaged; or supply and install any missing outlet box covers.
  19. Supply and install any missing or damaged components to ensure proper function of exterior hose bibs.
  20. Supply and install 9-1-1 sign per Spec Book, mount on garage centered above overhead garage door.

Interior:

  1. Contractor shall provide dehumidification throughout renovation to minimize swelling.
  2. Patch, texture, prime and paint all damaged interior drywall surfaces. Demo and replace any sections of drywall with heavy molding. Sand any existing drywall areas of texture or seams which do not blend-in well. Repair any noticeably damaged corners. All (new and existing) texturing to match as closely as possible. Prime all drywall with Zinsser mold killing primer. Repaint all drywall surfaces Dover White. When complete, all the paint and texturing is expected to look as uniform as possible.
  3. Demo and replace all smoke detectors with spec combo smoke c/o detector to meet code compliance.
  4. Demo and replace any damaged; or supply and install missing interior light fixtures per Spec Book.
  5. Supply and install all new LED light bulbs throughout per Spec Book schedule.
  6. Demo and replace any damaged; or supply and install any missing, damaged or painted receptacle and switch covers.
  7. Demo all existing flooring and underlayment. Grind and prep subfloors as needed for a neat even finished appearance, including floor leveler, if needed. Supply and install Shaw Infinite 12 luxury vinyl plank flooring throughout. Install per manufacture’s specifications. Color is 7192 Vista.
  8. Demo and replace any damaged; or supply and install missing kitchen cabinet drawers, doors or other components, including hardware. Match existing finishes.
  9. Demo and replace kitchen sink faucet.
  10. Demo any existing; supply and install all new window blinds per Spec Book.
  11. Demo and replace damaged cap and hand rail on stairway half wall.
  12. Demo and replace any damaged; or supply and install any missing baseboards, baseshoe, trim, jambs or casing. Woodwork should be free of water damage (blackened appearance or wrapping), cracking or excessive paint. Match to existing finishes.
  13. For upper bathroom:
  14. Demo and replace toilet stool per Spec Book.
  15. Demo and replace existing sink faucet.
  16. Demo and replace any damaged; or supply and install missing bath vanity doors, drawers or other components, including hardware. Match existing finishes.
  17. Demo and replace showerhead and trim set. Ensure that all plumbing components are in place and functioning.
  18. Demo and replace any damaged; or supply and install missing bath accessories per Spec Book.
  19. For lower bathroom:
  20. Demo and replace toilet stool per Spec Book.
  21. Demo and replace existing sink faucet.
  22. Demo and replace any damaged; or supply and install missing bath vanity doors, drawers or other components, including hardware. Match existing finishes.
  23. Demo and replace showerhead and trim set. Ensure that all plumbing components are in place and functioning.
  24. Demo and replace any damaged; or supply and install missing bath accessories per Spec Book.
  25. Demo and replace any damaged pre-hung interior doors per Spec Book. Match existing finishes, hardware to have satin chrome finish. All doors shall have knobs not levers.
  26. Demo and replace any damaged; or supply and install any missing door stops.
  27. Contractor shall have all ductwork cleaned.
  28. Demo and replace all floor vents, wall registers, diffusers and return air covers.
  29. Thoroughly clean all interior surfaces.
  30. Include $10,000 allowance in base bid for concealed damages. Allowance shall only be used for changes to the work scope which have been approved by Carla Dunkley, Compliance & Residential Projects Manager, prior to execution of work.
  31. Construction shall be permitted through the MLBO

All 3 Rehabs:

  1. Housing will maintain utilities throughout the duration of the renovation.
  2. Contractor shall include 0.5% TERO tax fee in base bid. Submission of receipt for paid TERO fee is required with application for final payment.

Specified Product Substitutions: All proposed product substitutions must be approved by the Project Coordinator 5 days prior to bid. Any approved substitutions, will be made available to all bidders.

Note: Depending on bid results, the Owner reserves the right to divide the rehabs into individual projects, if it is in the Band’s financial best interest to do so.

Bid Alternate #1 (45200 Virgo Rd): Supply deduct if frost free concrete piers are not needed to construct the front porch.

Contacts:
Interested bidders shall contact Carla Dunkley at 320-630-2495 or by email at carla.dunkley@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization and Project Schedule:

  1. The Contractor shall be capable of mobilizing his equipment, crews, and subcontractors within 30 days of a fully executed contract.
  2. Project will be substantially complete within 180 days of fully executed contract. Weather dependent exterior items may be allowed to exceed this timeframe with prior approval of project coordinator.
  3. General contractor expected to immediately, upon receipt of fully executed contract, source all required materials and products required for the project. Contractor must immediately notify project coordinator of items with long lead times that may impact project schedule.
  4. Contractor shall provide means and methods for all building phases of construction.
  5. Liquidated damages for exceeding specified timeframes will be in all contracts.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Bidding notes:

  1. Submit proposal in lump sum (supply and install), not to exceed amount.
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
  3. All Contractors are encouraged to provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form (Required)
    b. Completed schedule of values (billing worksheet page 2). Should include names of the sub-contractors supplying labor for each item and each materials supplier for each item. (Required)
    c. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    d. Bonding Surety - Bonding is required for this project, as such a letter from your bonding company must be included with your bid stating that if you are awarded the contract for this project that they will issue the required bond. Any bid submitted without this letter will be disqualified.
    e. A copy of Current Insurance Certificate
    f. A copy of Subcontractor/Material Supplier list
    g. A copy of valid State of Minnesota Contractor’s License. The contractor submitting the bid must be the license holder.
    h. A copy of Authorized Signature Sheet (submitted with first bid submittal)
  4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.
  5. Bidders must thoroughly review the MLB 2025 Spec Book, project rfp and any pre-bid addendums issued to ensure that they have accounted for and included the cost of all specified materials, products, equipment and labor in their bid.

All proposals must be mailed and labeled as follows:
Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: 45200 Virgo, 17686 & 17652 Aninaatig Rehabs
PO Box 509
Onamia, MN 56359

Please note that the bids submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal. Do not require delivery signature.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:
Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Jackie Smith at (320) 384-4773 or via email at JSmith2@grcasinos.com with questions regarding licensing and for the license application.

Contractor submitting the bid must hold a valid State of Minnesota Contractor’s License. The bidding contractor must be the license holder.

PERMIT AND CONTRACTOR REQUIREMENTS:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille lacs County and Mille Lacs Band of Ojibwe (MLBO) Permits.

Bonding Requirements: In accordance with Mille Lacs Band Title 7 as updated in Band Ordinance 07-22. Please note that bonding requirements on Mille Lacs Band Funded Residential projects has changed.

Band Ordinance 07-22 states the following:

For all Band funded residential construction projects, a performance bond is required for contracts in excess of $100,000.00.

Issued To
Qualified General Contractors
Publish Date
April 3rd, 2025
Bid Date
April 30th, 2025
Required File(s)
RFP and Bid Form