RFPs

Community Development

REQUEST FOR PROPOSAL

OWNER:
Mille Lacs of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

PROJECT:
Install all Heating Ventilation & Air Conditioning systems to service a 2-bedroom frost protected slab on grade residential structure.

PUBLISH DATE:
August 7th, 2026

DUE DATE:
August 21st, 2026

TO:
Qualified HVAC Contractors

THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN.

The Mille Lacs Band of Ojibwe, Community Development/Housing Department will be accepting sealed bids for the installation of HVAC systems to service a single level 2-bedroom residential structure with attached garage, located at 45031 Waawaashkeshi Ct Onamia, MN. 56359

Bids will be due Friday 21 August 2026 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs of Ojibwe on Monday 24 August 2026 at 10:00 AM.

General Notes:

1. It is the Sub-Contractors responsibility to identify all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Building Code (IBC) and Project design documents as prepared by the Architect.
2. Mille Lacs Band Housing In-House General Contractor will secure building permits for this project
3. HVAC Sub-Contractor will be responsible for coordinating all inspections required for installation and startup of equipment.
4. Contractor shall be responsible for all debris removal related to work performed under this work scope.
   Community Development/Housing will, to the greatest extent feasible, give preference in the award of contract to Indian Organizations and Indian-Owned Enterprises.

Project Narrative:
The Mille Lacs Bands Community Development/Housing Department will be constructing a 2-bedroom frost protected slab on grade residential structure. The structure is approximately 830 SQFT. Finished main level, 65 SQFT. Unfinished Mech, 895 SQFT. Total Main Level. 364 SQFT Attached Garage Area.

Work will include, installation of all HVAC systems required to service a 2-bedroom slab on grade residential structure according to current building codes.

1. Refer to Croix Drafting & Design INC. blueprints for this project identified as Mille Lacs Band of Ojibwe. Project blue prints and HVAC specifications will be provided for the bidding Sub-Contractors. Please Email mike.nickaboine@millelacsband.com to obtain those items.
2. HVAC Sub-Contractor to perform all activities related to the installation of the HVAC systems as defined in the construction blueprint and the Mille Lacs Bands HVAC specifications.
3. Bid must be honored for 90 calendar days.
4. Project is sales tax exempt. Awarded contractor will be provided with the tax exemption form STS3.
5. Anticipated project schedule is September 2026.
6. Contractors must use specified HVAC products as listed in the MLB HVAC specifications or approved equals.

Contacts:
Interested bidders shall contact Mike J Nickaboine - Executive Director of Community Development at 320-674-0770 or at mike.nickaboine@millelacsband.com

All Proposals must be mailed and labeled as follows:
Attn: Commissioner of Community Development
Sealed Bid: Community Development/Housing 2 Bedroom Build
PO Box 509
Onamia, MN 56359

Bids are due in the PO Box on August 21st, 2026, at 5:00pm. A public bid opening will be held at 9:00am on August 24th, 2026, at the Mille Lacs Band Government Center.

General Conditions:

Contacts:
If you have any questions or need additional information, please contact Mike J Nickaboine at (320) 674-0770, or via email at mike.nickaboine@millelacsband.com

Licensing:

1. Sub-Contractors must be licensed with the Mille Lacs Band of Ojibwe. Call, Business Regulation Office, with any questions. Jackie Smith at (320) 384-4773 or by email at JSmith2@grcasinos.com. Please include a copy of your current license with your bid. (Or the license application)