RFPs

RFPs

Scope

Lake Lena Community Center Playground

The Mille Lacs Band of Ojibwe, Community Development office will be accepting sealed bids for preparation of area, purchase and installation of a playground to be located at the Mille Lacs Band of Ojibwe District III Lake Lena Community Center. Bids will be due Wednesday 9 February 2022 at 3:00 PM. Bids received will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday 10 February 2022 at 10:00 AM.

A mandatory pre-bid site visit will be held Thursday January 20th at 1:00 PM at the Lake Lena Community Center located at
45749 Grace Lake Rd., Hinckley, MN. Directions to site: Take HWY 48 east from Hinckley 21 miles to Grace Lake Road. Take a left (north) on Grace Lake Road. Go 4 miles, Community Center will be on the left side of the road.

General Notes:

  1. Project is a Federal Davis-Bacon Commercial Project. As such certified payroll will be collected and all workers must be paid at or above the Commercial Davis Bacon Wage rate in force at the time of this RFP issue date.
  2. It is the Contractors responsibility to identify any and all discrepancies in the scope of work, not meeting Industry Standards or that which is inconsistent with the International Residential Code (IRC), and Mille Lacs Band of Ojibwe 2016 MLB Project Specification Book.
  3. All electrical wiring, apparatus and equipment for electric light, heat and power, technology circuits or systems shall comply with the rules of the Department of Commerce or the Department of Labor and Industry, as applicable, and be installed in conformity with accepted standards of construction for safety to life and property.
  4. Contractor must reconnect all utilities, service panel or service feed. Also includes gas, propane. Include such equipment or materials identified in the pre-bid conference.
  5. Contractor will secure all permits and fees.
  6. Contractor is responsible for a thorough investigation of the scope of work.
  7. Contractor will repair any damage to the property or structure created by the scope of work.
  8. Contractor shall be responsible for all debris removal related to all work performed under this work scope.
  9. NO WORK SHALL BE PERFORMED UNTIL ALL REQUIRED PERMITS HAVE BEEN ISSUED AND COPIES IN THE POSSESSION OF THE PROJECT COORDINATOR AND /OR MILLE LACS BAND BUILDING OFFICIAL.

COMMUNITY DEVELOPMENT WILL, TO THE GREATEST EXTENT FEASIBLE, GIVE PREFERENCE IN THE AWARD OF CONTRACT TO INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC ENTERPRISES.

Work Scope Description:

  1. Playground equipment needed for age group(s) 5 to 12 years.
  2. Budget amount for all-inclusive package including all items is $135,000.00. Owner will select preferred equipment package from venders to determine contract award.
  3. Please submit 2-3 designs for review.
  4. Final color selections will be made by the Owner. Provide color package templates. Once selected, contractor shall produce selected color drawings for final approval.
  5. Provide product data for all equipment being proposed and cost breakdown for all items.
  6. Approximate area of playground base is 2400ft2.
  7. Install 4” drain tile, border, rock, geotextile filter fabric. Include ADA access point into the border.
  8. Remove sod/topsoil to a depth of 10 inches within perimeter to prepare site for playground equipment installation. Level area. Dipose of excess material off-site.
  9. Supply and install 4” perforated corrugated drain tile w/ sock ran to day light with rodent guard installed.
  10. Supply and install pea rock to a depth of 4” following installation of playground equipment
  11. Install geotextile filter fabric as per manufacturer’s recommendation over rock bed.
  12. Supply and install 6”x6” plastic lumber boarder to 7” above grade, 4” below grade. Double layers with staggered seams fastened every four feet using 12” common spike nails, include a ADA access wedge.
  13. Install poured rubber fall protection material to a depth of 9” above geotextile filter fabric.
  14. Areas of top soil disturbed by the completion of items in this RFP are to be leveled and or infilled with black dirt and grass seed and starter fertilizer applied.
  15. All Contractors and Suppliers must be licensed with the Mille Lacs Band of Ojibwe. Please contact Elizabeth Thornbloom at 320-532-8274 or via email ethornbloom@grcasinos.com for more information.
  16. Davis Bacon Commercial Construction wage rates apply.
  17. All proposals must be on attached FY 2022 Bid Form.

Contacts:
Interested bidders shall contact Mike Moilanen at mike.moilanen@millelacsband.com to be included on the bidder’s list in the event that any addendums are issued for this project.

Mobilization:

  1. The Contractor shall be capable of mobilizing his equipment and crews within 6 weeks of the receipt of Notice to Proceed.
  2. Contractor shall submit building schedule to Project Coordinator at the time of contract signature by the Contractor.
  3. Contractor shall provide means and methods for all building phases of construction.

COMMUNITY DEVELOPMENT/PROJECT MANAGEMENT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS FOR ANY REASON.

Bidding Notes

Bidding Notes

  1. Submit proposal in lump sum (supply and install), not to exceed amount
  2. All Contractors (including subcontractors) must comply with Davis Bacon wage requirements.
  3. All Contractors must provide the following along with their bid submittal:
    a. Completed and signed MLB Community Development Construction Bid Form
    b. A copy of Current MLB Vendor’s License (or a copy of the submitted application)
    c. A copy of Current Insurance Certificate
    d. Completed and signed copy of the TERO Compliance Plan
    e. A copy of Subcontractor/Material Supplier list
    f. A copy of Authorized Signature Sheet (submitted with first bid submittal)
  4. All Contractors must comply with all Mille Lacs Band of Ojibwe American Indian Employment requirements (see 18 MLBSA § 5). Contact Lori Trail at (320) 532-4778.

All proposals MUST be mailed and labeled as follows:

Mille Lacs Band of Ojibwe
Commissioner of Community Development
Sealed bid: Lake Lena Community Center Playground
P.O. Box 509
Onamia, MN 56359

Please note that the bids must be submitted via mail to the P.O. Box. FedEx and UPS will not deliver to a P.O. Box and the Onamia post office will not accept hand delivered items. Please plan accordingly to ensure the timely receipt of your bid submittal.

**The Band reserves the right to reject any bid that it is unable to collect at the Onamia post office by the bid deadline date and time, provided that the Band has made diligent and reasonable efforts to collect the bid. The Band reserves this right even in the event that the bid has been postmarked before the deadline.

PROPOSALS NOT SUBMITTED IN THIS MANNER WILL BE REJECTED.

Licensing:

  1. Firms must be licensed with the Mille Lacs Band of Ojibwe. A copy of this license (or the license application) must accompany each bid. Licensing process can take several weeks. If you are not currently licensed with the MLBO, please submit a copy of your license application along with your proposal. Contact Elizabeth Thornbloom at (320)532-8274 or via email at ethornbloom@grcasinos.com with questions regarding licensing and for the license application.

Permit and Contractor Requirements:
Permits: Contractors are responsible to attain all necessary permits for all work, including Mille Lacs Band of Ojibwe (MLBO) Permits. Mille Lacs Band Permit Fee is $50.00.

Bonding Requirements: In accordance with 2016 MLB Project Specification Book.

A. In construction contracts that are federally funded or deemed commercial, bonding is required. These types of contracts shall demand a performance bond not less than twenty (20%) percent of the total contract price, but not to exceed $500,000.00. A performance bond requirement is to ensure that, if a contractor defaults, the Band may request that the surety pay the expense incurred to complete the construction contract.

B. In addition, all construction contracts identified as federally funded or commercial shall be covered by a payment bond equal to one payment installment or cover subcontractors/suppliers as determined by the Contracting Officer or his agents. The payment bond must contain language stating that if the contractor fails to make a payment to its subcontractors/suppliers, the surety will make the necessary payment.