RFPs

Community Development

REQUEST FOR PROPOSAL

OWNER:
Mille Lacs of Ojibwe
43408 Oodena Drive
Onamia, MN 56359

PROJECT:
MLB Environmental Services Annual Heating & Cooling

DATE:
July 22, 2026

DUE DATE:
August 14, 2026

TO:
Qualified HVAC Contractors

Description and Scope of Work:

The Mille Lacs Band, Community Development Department will be accepting sealed bids for the servicing of the heating, cooling, HVAC and control systems (currently I-NET) for the Mille Lacs Band of Ojibwe facilities in all three districts (D-I Onamia, D-2A Isle, D-2 East Lake and District-3 Lake Lena) until 3:00pm, on August 14, 2026. Bids will then be publicly opened and read aloud, on August 18, 2026 at 10:00am in the Community Development Department, located in the Mille Lacs Government Center.

Mail sealed bids to:
Tracy Burr, Commissioner of Community Developmen
RFP Heating and Cooling
P.O.Box 509
Onamia, MN 56359

Bidding Notes:

• Bids include the following facilities:
  · District 1 (Onamia)
  A. Tribal Government Center
  B. Ceremonial Building
  C. Community Center
  D. Law Office
  E. New Community Center

• District 2A (Isle)
  A. Chiminsing Center

• District 2 (McGregor)
  A. Government/Community Center
  B. Ceremonial Building
  C. Minisinaakwaang Leadership Academy

• District 3 (Lake Lena)
  A. Community Center
  B. Ceremonial Building
  C. Meshakwad Community Center (Hinckley)

• Bids must include all rates regarding service calls (after hours, holidays, weekends and emergencies).

• Bids should be broken down by District if rates are different. A spreadsheet may be used for the breakdown of pricing.

  Bids must be inclusive of the following:

• all service call rates and maintenance of heating, cooling, HVAC and control systems for the proper safety, comfort and protection for the Mille Lacs Band Tribal buildings listed above.

• Bids should include a one call number for all service needs to be in compliance for all above listed facilities.

• All pricing shall be valid through September 30, 2027

• Site visits are encouraged and may be scheduled with Rhonda Sam, Environmental Services Manager (320-630-2447).

• Bids must include all related materials (when possible) and labor.

Licensing:

Contractors must have a current Mille Lacs Band Vendor’s license. Contact Jackie Smith at the Business Regulations Office at (320) 384-4773 with questions regarding licensing and for the license application or by email her at JSmith2@grcasions.com

The Mille Lacs Band of Ojibwe reserves the right to reject any and all bids for any reason.

MLB BID FORM COMMUNITY DEVELOPMENT

Environmental Services
FIRM NAME: _____

JOB/PROJECT: FY2027 Environmental Services Heating & Cooling

District I Service Rates

• Hourly rate during business hours $____
• Hourly rate of after-hours & weekend calls $____
• Hourly rate of holiday calls $____
• Hourly rate of emergency calls $____
• Other applicable charges: ____ $____

District IIa Service Rates

• Hourly rate during business hours $____
• Hourly rate of after-hours & weekend calls $____
• Hourly rate of holiday calls $____
• Hourly rate of emergency calls $____
• Other applicable charges: ____ $____

District II Service Rates

• Hourly rate during business hours $____
• Hourly rate of after-hours & weekend calls $____
• Hourly rate of holiday calls $____
• Hourly rate of emergency calls $____
• Other applicable charges: ____ $____

District III Service Rates

• Hourly rate during business hours $____
• Hourly rate of after-hours & weekend calls $____
• Hourly rate of holiday calls $____
• Hourly rate of emergency calls $____
• Other applicable charges: ____ $____

BID GUARANTEE PERIOD:
I agree to hold this bid open for a period of 90 days after the bid opening. If this bid is accepted I agree to execute a Contract and/or a Purchase Order with the Mille Lacs Band of Ojibwe along with furnishing all required bonding (if required) and insurances.

ATTACHMENTS REQUIRED: Failure to provide any of these attachments will result in bid disqualification.

• MLB BID FORM (MUST BE SIGNED)
• DETAILED PROPOSAL
• MLBO VENDOR LICENSE
• COPY OF CURRENT INSURANCES
• COPY OF MINNESOTA CONTRACTORS LICENSE (if required)