RFPs

REQUEST FOR BIDS
MLBO HHS Cleaning Contract

Description and Scope of Work
The Mille Lacs Band of Ojibwe (MLBO) Health and Human Services (HHS) is soliciting bids for a
one (1) year contract for cleaning services of the HHS Building at 18562 Minobimaadizi Loop,
Onamia, MN 56359 starting once the contract goes through the approval process in early
2027. The cleaning service contract is under the management of the HHS Facilities Department.

Bidders are required to submit written proposals that present the Bidder's qualifications and
understanding of the work to be performed. The Bidder's proposal should be prepared simply
and economically and should provide all the information it considers pertinent to its
qualifications for the Specifications listed herein. Emphasis should be placed on completeness of
services offered and clarity of content.

All bids must be submitted no later than 3:00 PM on Wednesday November 18, 2026. mailed
and labeled as follows:

b
Attn: HHS Cleaning Contract Sealed Bid FY27/28
PO Box 509
Onamia, MN 56359

General Instructions for Bid

• Bid Period- Proposal prices are to be firm for ninety (90) days
• Bid Award- It is the intent of MLBO HHS to accept the lowest qualified bidder, provided
  the bid has been submitted in accordance with the RFP documents.
• MLBO HHS reserves the right to accept or reject any or all bids and to waive
  irregularities therein.
• Bids will be opened and qualified by the Mille Lacs Band of Ojibwe on Thursday,
  November 6th in the OSG office.

Specifications:
The specifications outline the requirements for cleaning services at MLBO HHS 18562
Minobimaadizi Loop, Onamia MN 56359. The cleaning contract breakdown and floor plan is
outlined to assist you in your quote. Please see Attachment A.

A walk through will be scheduled on Tuesday November 2, 2026 from 1:00-2:00pm to view
the building beforehand. A different date/time may be requested but is not guaranteed. Call
Curt Kalk Jr to RSPV and/or schedule 320-362- 1657.

Responsibilities of the Contractor:
See Attachment A for cleaning instructions outlined by department area within the building and
a cleaning schedule.

Performance Standards/Outcomes: MLBO HHS has detailed performance standards/outcomes
for the MLBO HHS Cleaning Contract. The Contractor is responsible for ensuring full compliance
during the course of the contract.

The Facilities Director will complete a performance report on a quarterly basis. This will be
available upon request from the Contractor. The standard format for identifying and reporting
contracted outcomes will be outlined and discussed upon bid award. The Contractor may
submit comments, questions, concerns, and suggestions at any time. If submitted those will be
addressed by Facilities Director, or appointed contact, in a timely manner.

In addition to the performance reports, quarterly surveys are solicited from MLBO HHS Staff on
their perception of the cleanliness of the areas they work in. An accumulated satisfactory rating
of these responses will be shared with the Contractor.

Corrective Action: A corrective plan, in conjunction with the Contractor, will be initiated if the
Contractor has negative performance. MLBO HHS Facilities Director will outline measurable
steps the Contractor will take to correct the deficiencies.

If the outcomes do not improve, the Facilities Director will be forced to end the contract.

Equipment and Cleaning Chemicals
MLBO HHS will supply all cleaning equipment, chemicals, trash bags, paper towels, hand soaps,
and toilet paper. Restocking/ordering of cleaning equipment, supplies, and chemicals will be
coordinated with the Facilities Director.

Damage
The contractor shall report to the Facilities Director any damaged facilities and/or broken items
that need to be replaced so as not to be held accountable weekly.

Cleaning Schedule:
The contractor must provide a cleaning schedule with their quote. The schedule will be
reviewed by HHS Facilities and HHS Finance for approval. This schedule is allowed to be flexible
due to unexpected closures at HHS such as weather, traffic, and community emergencies.

Access to MLBO properties is restricted to the schedule; any changes must receive prior written
approval from the Facilities Director.

Services are not required, and the building will not be accessible, on the following MLBO
observed holidays and noon closings.

Once the yearly Holiday and noon closing schedule is updated it will shared with the contractor.

Contacts:
If you have any questions or need additional information, please call Curt Kalk, Facilities
Director, 320-362-1657(cell) or Kurt.Kalkjr@hhs.millelacsband-nsn.gov.

MILLE LACS BAND OF OJIBWE, HEALTH AND HUMAN SERVICES RESERVES THE RIGHT TO REJECT
ANY AND ALL BIDS FOR ANY REASON.

C. Licensing
Interested Bidders/Contractors must be licensed with the Mille Lacs Band of Ojibwe. A copy
of this license (or the license application) must accompany each bid. Licensing process can
take several weeks. If you are not currently licensed with the MLBO, please submit a copy of
your license application along with your proposal. Contact Jackie Smith at (320) 384-4773 or
via email at JSmith2@grcasinos.com with questions regarding licensing and for the license
application.

Please download RFP for full list of responsibilities